Bilingual Secretary

JOB PURPOSE:

Responsible for administrative support to the Senior Leadership Team as well as direct / indirect relationships with Management as needed. This position will be responsible for back up support to the Manufacturing Managers when needed. A well-rounded professional with high communication skills, a take charge attitude and a reasonably flexible schedule. The Senior Leadership Team will require a proactive individual to anticipate their needs from an administrative standpoint to ensure smooth operations.

JOB DUTIES:

25% - Assist Senior Leadership Team and Managers with preparation of presentations and reports, including Monthly Operations Reviews, Budget Reviews, Long Range Plan, Quarterly Reviews,Dist./Fab. meetings, Executive conferences and any impromptu meetings that may arise

Meetings/Calendars/Scheduling: Scheduling outside and in-house meetings and coordinating all details as necessary (date/time/location, attendees, catering, equipment). Must keep extremely detailed itinerary/schedule for SLT.

25% - Travel. Coordinate travel arrangements (airfare, hotel, rental cars) through Corporate Travel. Includes obtaining quotes, making reservations, putting reservations on hold and confirming and assuring all details are handled appropriately.

20% - Type all correspondence, reports, presentations, reviews and confidential information for SLT. Additionally, prepare confidential correspondence, reports, memo’s for other officers and management within the organization as needed, e.g., Financial and Marketing information, Performance Appraisals, AIP reviews, etc.

15% - Open and screen all correspondence for SLT. Using knowledge of the organization, route mail to other individuals as appropriate. Keep SLT informed as necessary. Perform miscellaneous secretarial duties (i.e. typing, filing, photocopying, faxing)

10% - Assist customers, vendors, Springs Industries personnel, and other business persons visiting RSLT. Make lunch/dinner arrangements accordingly. Screen telephone calls for SLT. Refer callers to other individuals in the organization appropriately.

5% - Maintain schedule for the Executive Conference Room and large conference room (shared responsibility with Mfg.Executive Assistant)

SCOPE OF RESPONSIBILITY:

Exposure to highly confidential personnel and corporate information; must maintain utmost confidentiality. Must be able to work independently on own workload with little or no direction. Need to be able to assign priorities without direct guidance from others. Customer calls must be handled effectively and efficiently, with good follow up.

EDUCATION and EXPERIENCE
Minimum - Bachelor's degree; 5-7 years experience Preferred - Bachelor's degree in the field of business is preferred. Work experience to include at least five years in a secretarial/administrative position to a senior executive in a large business. Experience should be compatible with requirements of this position.

KNOWLEDGE, SKILLS and ABILITIES:

Strong problem solving, scheduling, public relation, organization, typing, and communication skills required.

Will act as a liaison between Corporate and Division; must develop excellent relations and good rapport with Corporate.

Individual must be able to work with associates at all levels within the company, good interpersonal and communication skills are required.

Ability to work well under pressure and attention to detail are essential.

Must possess strong software skills; proficiency in Microsoft office and Lotus applications.

Must be able to create complex presentations.

Typing speed 65+.

PLEASE APPLY ONLINE BY FOLLOWING THE "LINK TO AD"