Executive Assistant

EXECUTIVE ASSISTANT

One of the world?s leading oil and gas firms are currently looking for a proactive

You will be responsible for delivering top-quality organisational, administrative and office management services, ensuring efficiency and continuity of operations within the department.
Working in a highly dynamic and global environment, will manage senior executives? diaries, providing pro-active support to track actions and deadlines, manage documents and filter calls, using own judgment to redirect action items and queries without referral. Will be expected to develop and maintain a broad
understanding of business activities and objectives, in order to provide informed information. Will act as the facility focal point for all general administration matters. These include meeting requests, ordering business cards and office supplies, internal moves, work spaces, liaising for IT equipment and other matters, booking conference rooms, and updating address and distribution lists. Will also organise and assist with department meetings, conferences, and events. With first-class working knowledge of the Microsoft Office suite of software, will be ready to prepare agendas and arrange telephone and video
conferences for management and other meetings, and act as the focal point for travel, using creativity and perseverance to manage complex and frequently changing global travel arrangements. Will also maintain and keep the filing system up to date, and have a sound knowledge of SAP.

Skills required
Excellent organisational, spoken, written and virtual communication skills, will have a highly professional telephone manner and possess the ability to work globally across time zones and with senior leaders who travel extensively. A very high level of interpersonal and team working skills is essential, and should be able to communicate effectively with all levels, including senior management. Will be expected to multi-task and with effective time-management skills, will be able to handle extremely sensitive information with utmost discretion, exercising judgment and caution when dealing with requests for information. Will have ability to work independently and proactively, and operate in quickly changing
environments and situations. Will possess a high level of PC literacy including exposure to SAP.
Experience working in the Middle East is preferred.