document controller

MASHARUDDIN .A

Mail id : [Email hidden]
Mobile : 055-9941417

Seeking a position in corporate environment, which allow me to pursue a challenging career, that tracks and cultivates my interpersonal skills

Master of Business Administration in HR from Madurai Kamarajar University – 2008 - 2010

Bachelor of Corporate Secretaryship from New College Chennai affiliated to University of Madras - April – 2005

Documentation package : Document Control Management System – IIMM ( Bangalore )
Accounting package : Tally 7.2
Operating Systems : WINDOWS 98, XP, 2000. VISTA
Software Packages : Microsoft Word, Excel, Access, PowerPoint, Outlook Express.

English, Hindi, Urdu & Tamil


Company Worked : Zimson Times (pvt) Ltd
Period of Working : May‘2005 to July ‘2006
Designation : Admin cum accounts assistant

Zimson is the stockiest and distributor for a range of National and International Brands of Watches, Managed by a Professional Team of Skilled force with principled business approach. They have chain of Stores spread across South India.

Handling accounts payables and receivables
Maintaining debtor and creditor ledgers.
Tracking debtor outstanding.
Prepare and review month end results including revenue, gross profit and expenses.
Update day-to-day progress (i.e.: sales, procurement etc…)
Verify recorded transactions and report irregularities to management.
Prepare reconciliation of accounts.
Prepare banking and bank reconciliations.
Maintain Petty Cash including weekly reconciliation
collect and summarise various statistics for Weekly/Monthly Reporting,

Bank/balance sheet reconciliations, day-to-day bank accounts;
Create cheque list of supplier payments; process invoices and payments to foreign suppliers

ADMINISTRATIVE MATTER:•

Coordinated monthly payroll functions for all the employees
Prepared weekly confidential sales reports for presentation to management.
Managed the internal and external mail functions.
Prepare Payroll data (Attendance, Overtime, Late & Availed leave)•
Provided telephone support
Posting of Job Vacancies (browsing of qualified applicants & schedule them for Management Interview)

Company Worked : ETA- Power Projects Division, Abu Dhabi (UAE)
Period of Working : Feb 2007 –till date
Designation : Document Controller

ETA – ASCON GROUP:
The ETA - Ascon Group is committed to the highest international standards of business. A multidimensional, vastly diversified organization, the ETA-ASCON Group today stands as a Pre-eminent corporate entity in the Middle East. It was established in 1973 as a joint venture between Al Ghurair Group of the United Arab Emirates. With headquarters in Dubai, the ETA-Ascon Group network encompasses 140 branches and associate offices in 21 countries employing over 40,000 people. The Group's consolidated sales for the year ending 2005 was over US$ 3 Billion. Visit Our Website: www.etaascon.com
Power Projects Division (PPD) is Engineering, Procurement & Construction (EPC) contractor in the field of EHV Transmission, Distribution, Power Generation and Desalination projects. http://www.etappd.com/frz/bin/index.html

TAKING CARE OF ENGINEERING DOCUMENTATION FOR SEVEN ON GOING CONTRACTING PROJECTS AWARDED BY TRANSCO & ABU DHABI WATER AND ELECTRICITY AUTHORITY) and my job involves the following:

Co-ordination with Consultant, Client, Engineering Contractors, Joint Venture Partners, Subcontractors & Project Management Team and other Internal Departments for Documentation related issues.
Strict adherence to the internal & client provided documentation procedures.
Highlight areas of concern, define and / or assist in defining corrective action plan.
Responsible for issuing Engineering Documents to Client through Electronic Data Management System.
Submission of drawings, documents & specification to Client, Project Consultants, Subcontractors & Concerned field / project site personnel.
Preparing and updating of various Document Control Registers such as Drawing, Non Conformance Report (NCR), Site Sketch, Material Submittal (MS), and Confirmation of Verbal Instruction (CVI) Request for Information (RFI), Document Transmittal (DT), Shop Drawings, and As-Built Drawings.
Updating & filing the records of revised Drawings, Documents & site prepared documents.
Maintain project procedures, standards, work instructions and guidelines.
Ensure proper systems are adopted for document control in accordance with ISO 9001.
Monitor and report Key Performance Indicators (KPI’s).
Responsible for updating of various Registers, Project Status Report, On-going & Overall Contract and Subcontract Status Report, Monthly Contracts Status.
Co-ordinate internal verification and participate in client audits.
Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
Provide coordination/liaison support for document control areas during active project phase as well as end for smooth handover
Introducing all documents procedure system for new staff. (Filing. Database logging, method of follow-up and distribution).
Produce reports as required by management & other parties from time to time. Ensure all project documents/drawings & correspondences are available in paper version & electronic version (scanned & native format).
Prepare Final Dossiers Indices for Client approval. Arrange Final Handover Dossiers as per the approved indices for onward submission to client through Company’s Certification Engineer.
Responsible for organizing and conducting Archiving & disposal of Project Files as per contractual requirements & in-house procedures at the end of the Project.

Inquisitiveness to learn new things on my own concentration, ability to work under pressure
Ability to work independently and in team environment.
Hard working and dedication towards work.