Team Secretary with German

Role Overview
To provide secretarial and administrative support to two bankers and 1-2 associates/analysts.

Key Responsibilities and Deliverables
* Managing diaries, arranging internal and external meetings and conference calls. Receiving visitors.
* Drafting business correspondence for managers' signature and composing own correspondence where necessary.
* Preparing internal and external presentations using PowerPoint.
* Responding to invitations on managers' behalf.
* Ensuring quality management and control; proof-reading and checking documents as and when required.
* Making hotel/travel arrangements, itineraries and arranging visas as required.
* Handling expense claims relating to travel, hospitality, following up on reimbursement and monitoring corporate card bills.
* Screening telephone calls; responding to and dealing independently with external queries; passing on calls to other members of the department as appropriate.
* In the absence of the managers ensuring efficient control of email, screening/prioritising messages and replying on behalf of the managers to routine enquiries or forward to appropriate member or members of the team to respond/act upon.
* Maintaining comprehensive filing to ensure instant retrieval of documents.
* Ad-hoc secretarial/administrative duties as and when required.

Essential Skills, Experience and Qualifications
* Fluent German, both written and spoken highly desirable.
* 55 wpm typing.
* Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint.
* Knowledge of SAP useful but not essential.
* Good organisational skills and ability to work on own initiative.
* Good communications skills, including pleasant and efficient telephone manner.
* Attention to detail and eye for accuracy.

Competencies and Personal Attributes
* Ability to cope well under pressure and a capacity for hard work.
* Ability to work efficiently and cheerfully as part of a team.
* Reliable, flexible and willing to work overtime as and when required.
* Excellent interpersonal manner, including tact and diplomacy.