Публикувано в: Административни и спомагателни услуги в Лондон | Публикувано: |
Airswift are currently recruiting for a Project Secretary to join their project delivery team in Brentford on a 8 month contract basis on a major infrastructure project.
The role also demands a proactive approach in a fast-paced environment and a keen eye for detail. The ideal candidate should be flexible, able to work under pressure.
The position will require full time presence in the Brentford office
Responsibilities:
The Project Secretary will have the following responsibilities:
* Onboarding CH8 assignees for the OOK Project Control Department.
* Conducting RTW checks and activating CH8 allowances.
* Raising travel orders and booking flights for personal and business purposes.
* Setting up EAP (Educational Assistance Plan) for assignees once dependents are enrolled in full time school.
* Managing expense reports for business trips per diem and actual costs.
* Processing expense reports for council tax, school invoices, transportation , tuition assistance and spouse education.
* Managing prior approvals for business events and their expenses.
* Processing initial transient living expenses and end of assignment expenses.
* Managing Schengen visa applications and arranging letters of invitation for IK employees.
* Managing hire car bookings and processing their invoices.
* Setting up and managing allotments and bonus requirements for the team.
* Implementing a document database to manage PCD letters and memos along with other crucial information.
* Submitting BRP renewal documentation on behalf of employees for Newland Chase.
* Managing PCD team members tax return applications for Grant Thornton.
* Managing PMC timesheets for submittal and archiving.
* Updating the Manager’s calendar, arranging meetings and informing him of requests from other departments.
* Managing SMIPD record absence for the PCD division.
* Collating package material and routing for submittal within the project on behalf of PCD.
* Responsible for compiling monthly project update presentation for VP meeting.
* Document database management for PCD response letters and memos.
* Responsible for signing PAFs on behalf of Project Manager.
* Delegating team tasks and following up on behalf of management.
* Arranging medical appointments for employees and managing medical claims.
* Organizing meetings on behalf of management and the wider team.
Qualifications:
* Previous experience in a similar Project Secretary role.
* Advanced Microsoft Office skills.
* Initiative and the ability to work effectively both independently and within a team environment.
* Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly.
* Strong organisational, multi-tasking, and prioritisation skills