Conference Coordinator

Conference Coordinator

Location: Covent Garden

Salary: £30000 - £40000 (depending on experience)

Full time, Hybrid (3 days in the London office), 2 days from home.

Travel:

Occasional travel to the Surrey based offices

International travel will form a part of your role therefore a valid passport is essential.

Calling all Conference Producers seeking a new challenge!

We are looking for an enthusiastic, commercially minded and highly organised individual to join our client, shaping the strategy and future direction of their successful, global conferences, in addition to webinars and other new events in the company pipeline.

As Conference Coordinator/Producer you will research, write and deliver high quality and innovative agendas, identify and secure industry speakers and delegates, project manage the production of each event, and ensure their commercial viability.

This is an exciting, fast-paced role offering real responsibility. The ideal candidate will already have at least one year’s experience producing conference agendas, with demonstrable research and people skills – someone who can take on the challenge of driving an event from conception to completion.

Please note that this role is not for event organising and logistics, rather the research, content and product development side. The successful candidate will have a minimum of one year’s work experience producing conference agendas within B2B events.

Responsibilities will include:

* In-depth desk and telephone/video call research into target markets, hot topics, key trends

* Working with an Executive Steering Committee of industry experts and leading online meetings

* Writing industry-targeted agendas with commercial awareness

* Identifying, inviting and securing speakers and delegates on the telephone and face-to-face

* Project managing event production to deadline

* Liaising with and organising the speakers prior to and on the day of the conference

* Working closely with the Sales Team, Events Team and Marketing Team to coordinate a successful event

* Assisting the Events Team when required during busy periods

* Visiting locations in the lead up to events

* Attending all conferences to assist in the smooth running of each event

You will need to have:

* A professional, calm, courteous and friendly manner

* A commercial mind and determination to succeed

* An excellent eye for detail

* A proactive, positive and ‘can do’ attitude

* An ability to work under pressure and to tight deadlines

* Maturity and versatility

* Problem solving, self-motivation and initiative

* Proficiency in Microsoft Office