Accounts Payable Coordinator

Job Description:We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team. The Accounts Payable Coordinator will be responsible for overseeing the accounts payable process, managing vendor relationships, and ensuring timely and accurate payments.
Key Responsibilities:
Invoice Processing:
Receive, review, and process invoices promptly and accurately.
Verify invoice details, including quantities, prices, discounts, and terms.
Code invoices with appropriate general ledger account codes and cost centers.
Payment Processing:
Prepare and process payments via check, ACH, wire transfer, or other methods.
Obtain necessary approvals and documentation for payments.
Reconcile payments with vendor statements and resolve discrepancies.
Vendor Management:
Maintain vendor accounts, including updating vendor information and resolving inquiries and issues.
Communicate with vendors regarding invoice status, payment inquiries, and discrepancies.
Negotiate payment terms and resolve vendor disputes as needed.
Expense Reporting:
Review and process employee expense reports, ensuring compliance with company policies and applicable regulations.
Reconcile expense reports with supporting documentation and resolve discrepancies.
Recordkeeping and Reporting:
Maintain accurate accounts payable records, including invoices, payments, and supporting documentation.
Assist in month-end and year-end closing procedures.
Generate accounts payable reports and assist in analysis as required.
Process Improvement:
Identify opportunities for process improvements and efficiency enhancements within the accounts payable function.
Implement best practices to streamline processes and reduce costs.
Qualifications:
Bachelor's degree in accounting, finance, or related field preferred; equivalent combination of education and experience will be considered.
Proven experience in accounts payable or similar role, with a strong understanding of accounting principles and practices.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite.
Attention to detail and accuracy in data entry and recordkeeping.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent communication and interpe