Publikováno v: Sociální služby a duševní zdraví v Jihovýchodní Anglie | Nejnovější změněné: |
Summary:
The Business Administrator role at 5ab Care entails diverse responsibilities across finance, home support, administration, business operations, and personal assistance.
Key Responsibilities:
Business & Office Administration Responsibilities:
* Manage company insurances including home insurance’s
* Manage the company car fleet including insurance’s, RAM tracking (camera and tracking installations), sourcing new cars, tracking and arranging MOT’s, services
* Organise, track and manage yearly home checks e.g. emergency lighting, health and safety, legionella tests
* Manage the office phone, directing to the appropriate person or taking messages as required
* Organising meetings and sending out calendar invites to the appropriate people
* Responsible for head office – such as stationary orders, cleaning, changing bin, emptying shredder
Finance Responsibilities:
* Managing petty cash
* Setting up and arranging bank transfers
* Company card limits
* Setting up new recruits on DEXT (receipt scanning application)
* Bank reconciliation
* Paying for homes gas and electricity bills
Home Support & Administration:
* To support the homes on a day to day basis with incoming queries via email and phone
* Managing the 5ab Care Info inbox responding to all queries, responding in a timely manner and ensuring a clear inbox
* Project Managing the new home set up to Ofsted requirements, this will include but is not limited to; setting up utilities, maintenance, decorating the home, arranging cars, Ofsted requirement checks and tracking these through a project management tool
PA Responsibilities:
* Manage the two company director's schedule’s as required, including arranging meetings, appointments, and travel logistics
* Screen phone calls, and other communications for the Directors
* Prepare agendas, reports, presentations, and other documents for meetings
* Take meeting minutes and follow up on action items
* Conduct research and compile information on various topics as requested by the Directors
* Coordinate and facilitate communication between the Director and internal or external stakeholders
* Handle confidential and sensitive information with discretion
* Assist with personal tasks or errands for the director as needed
* Anticipate the director's needs and proactively address them
* Serve as a liaison between the Director’s and other departments or employees
* Maintain organisation and efficiency in the director's office and workflow
Person Specification:
- Previous experience in a similar administrative or finance role, preferably within a care or a healthcare setting
- Familiarity with regulatory requirements for care homes, such as those set by Ofsted or a willingness to learn
- Experience in project management, particularly in setting up new facilities or managing property-related tasks
- Knowledge of health and safety regulations and procedures, particularly in managing office and property maintenance
- Familiarity with office management tools and systems for organising meetings, tracking tasks, and managing communications
- Experience providing personal assistance or executive support to senior management or company directors
- Flexibility to adapt to changing priorities and deadlines in a fast-paced environment