Project Coordinator

A Different Kind of Company
Energy Circle is the marketing and communications pioneer at the forefront of the built environment transition. For over 15 years, we’ve been on a mission to accelerate the transformation of homes and buildings towards reduced carbon, renewable generation, greater energy efficiency, health and comfort. We are proud to be a Certified B Corp. Our unique expertise is in growth support and lead generation for high performance contractors committed to a building science approach as well as manufacturers launching cutting edge building products. We also serve nonprofits and associations on the front lines of solving the climate change impact of buildings. 
Since late 2023, Energy Circle has been a member of the global B Corp community. We’re proud to be part of a movement that celebrates and promotes an inclusive, equitable, and regenerative economic system. As a culture, we’re an anti-agency agency: a small, flat organization where you’ll be encouraged to maintain work-life balance and have fun along the way. You will report directly to our Director of People Operations and collaborate daily with the project team as well as the broader team on a regular basis. We strive with verve and enthusiasm to apply best-in-class, innovative digital marketing strategies and tactics to move the needle on big picture sustainability efforts. 
THE ROLE
Energy Circle, in collaboration with a national insulation membership organization, is dedicated to promoting energy-efficient solutions by partnering with contractors across the United States. Our mission is to promote incentives tied to the Inflation Reduction Act, ensuring energy efficiency, comfort, and health for homeowners while providing cost-savings and bolstering insulation contractors’ business. 
As the Project Coordinator, you will play a crucial role in fostering partnerships with national industry leaders and individual contractors to advance our mission of empowering homeowners through energy-efficient solutions. Your primary responsibilities include liaising with partner members, managing contractor relationships, conducting outreach efforts to help drive new business opportunities, and utilizing the CRM database for client management and providing marketing materials to partner contractors. You will also collaborate with the Director of Business Development to identify growth opportunities and provide regular progress reports to key partners and stakeholders. Tracking program implementation and progress will be part of your role. There may be opportunities for representing project partners at conferences and events.
RESPONSIBILITIES
Day-to-day responsibilities may include, but are not limited to: 
Manage program contractors and program marketing materials via a CRM (such as HubSpot) database, which includes analysis of prospective contractors and potential opportunities
Reach out to prospective program contractor using phone, and email 
Qualifying leads and ideal contractors based on outlined criteria. 
Assist and support program contractors in adding landing pages and other project marketing collateral to their website
Build relationships with project partners and prospects 
Maintain strong communication with the internal Energy Circle team in order to assist program participants. 
With the support of the Director of Business Development, identify and pursue additional opportunities for client growth 
Weekly progress reporting 
Monthly Reporting calls with key partners and stakeholders
Gather receipts (a.k.a. tracking program implementation)
Possible attendance conferences & events on behalf of project partner (s) for recruitment purposes. 
Requirements
You should have:
Absolute fearlessness with respect to using the phone 
Base knowledge and understanding of multiple CMS platforms; familiarity with CMS functionalities
Growth mindset with sales orientation
Knowledge of HubSpot, or an equivalent CRM database
Exceptional computer skills
Superb organizational and time efficiency skills
Street smarts, emotional intelligence, and a powerful work ethic
Tons of energy, passion, humor, compassion, and enthusiasm
Superior communications skills
Excellent stakeholder management
Benefits
A competitive salary starting at $47,000 - $55,000 annually plus a comprehensive benefits package
Profit sharing bonuses 
On-the-job training and mentoring 
Paid vacation and holidays, including 1 week off during the winter vacation season
Summer Fridays and hybrid work options
401(k) with employer matching contribution
Unlimited PTO 
Healthcare coverage with option for dental and vision coverage
Downtown Portland, dog-friendly office with parking included
Zero tolerance for assholes!