Corporate Paralegal

To support the corporate team in the daily running of the firm’s company secretarial and registered office program.

CORE TASKS

* Overseeing and attending to the day-to-day requirements of the firm’s company secretarial program.

* Accurately maintaining the statutory registers and updating the company books in both hard copy and electronic formats.

* Drafting and lodging Companies House statutory filings including confirmation statements, appointment, resignation and share allotment forms.

* Attending to the incorporation of new companies and acting as the firm’s first point of contact in respect of the formation aspects of new companies.

* Preparing both directors’ and members’ board minutes and resolutions.

* Maintaining various databases for purposes of meeting filing deadlines and keeping accurate and up to date client information.

* Preparing company profile reports by researching statutory documents on file with Companies House.

* Acting as the first point of contact for the firm’s company secretarial clients and ensuring all questions and instructions are professionally and proactively dealt with.

* Ability to confidently deal with third parties on a day-to-day basis via e-mail, phone or in person.

* Attending to new client intake by following the firm’s client identification and anti-money laundering requirements, and keeping the solicitors updated as the process progresses.

* Drafting monthly and annual fee notes and organises for external invoices to be paid in compliance with the firm’s internal procedures. Follows up process with relevant team through to completion.

* Undertaking ad hoc legal tasks, when necessary, under the direction of solicitors and the team's professional support lawyer.

* Be aware of businesses’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.

PERSON SPECIFICATION

* This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines.

* Organised with an eye for detail.

* The ability to prioritise and to handle multiple projects simultaneously is essential.

* Flexible in approach to work and willing to use initiative.

* A team player, but equally able to work independently.

* Good communication skills and able to deal with people at all levels.

* Willingness to stay current on new company legislation.

* Demonstrates the Brodies values at all times - Courage, Character, Care, Collegiate, Collaborative.

SKILLS

* Familiar with the Companies Act 2006 and the statutory filing requirements.

* Proficient in the use of Microsoft applications. Additionally, it would be advantageous if familiar with the following programs:

* Diligent Entities

* DMS (iManage)

* Aderant