Accounts Payable Specialist

Position Overview: The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable process, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting the overall financial operations of the company. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Invoice Processing:
Receive, review, and verify invoices for accuracy and completeness.
Match invoices to purchase orders and receiving documents (3-way matching).
Code invoices with appropriate account and project codes.
Enter invoices into the accounting system and ensure timely payment.
Vendor Management:
Maintain accurate vendor records, including contact information and payment terms.
Communicate with vendors to resolve discrepancies and answer inquiries.
Process vendor statements and reconcile any outstanding balances.
Payment Processing:
Prepare and process electronic transfers and payments.
Print and distribute checks as required.
Ensure all payments are processed in accordance with company policies and procedures.
Reconciliation and Reporting:
Reconcile accounts payable transactions and ensure all accounts are up-to-date.
Assist in month-end closing activities, including preparation of accruals and journal entries.
Generate accounts payable reports as needed for management review.
Compliance and Documentation:
Ensure compliance with all company policies and regulatory requirements.
Maintain organized and accurate accounts payable files and documentation.
Assist with audits by providing necessary documentation and information.
Process Improvement:
Identify opportunities for process improvements and implement best practices in accounts payable operations.
Collaborate with cross-functional teams to streamline financial processes.
Qualifications:
Associate's degree in Accounting, Finance, or related field; Bachelors degree preferred.
Proven experience as an Accounts Payable Specialist or in a similar role.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word).
Strong understanding of basic accounting principles and accounts payable processes.
Excellent organizational and time-management skills.
Attention to detail and accuracy in data entry and financial record-keeping.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team in a fast-paced environment.