Executive Assistant

Description
We are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and have the ability to prioritize and juggle multiple tasks.
Responsibilities
Provide comprehensive support to Vice President, Residential Sales & Marketing, including managing calendars, scheduling meetings, and making travel arrangements.
Handle incoming and outgoing correspondence, prioritize emails, and draft correspondence on behalf of executives.
Prepare and organize meeting materials, presentations, and reports.
Coordinate and manage logistics for meetings, conferences, and events, including booking venues and arranging catering.
Assist with the preparation and follow-up of internal and external communications.
Assist with financial tasks, such as processing invoices, expense reports and maintaining budget records.
Act as a liaison between executives and various departments to ensure effective communication and collaboration.
Perform data entry and file management, ensuring that documents are accurately filed and easily accessible.
Proactively identify opportunities for process improvement and implement efficient systems and procedures.
Requirements
Bachelor's degree in business administration, marketing, or a related field.
Proven experience as an executive assistant or similar administrative role.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Ability to handle sensitive and confidential information with discretion.
Excellent problem-solving and decision-making abilities.
Ability to prioritize and manage multiple tasks and deadlines.
Strong attention to detail and accuracy.
Proactive and self-motivated with a flexible and adaptable approach.
Benefits
Health Care Plan (Medical, Dental, & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Public Vacation)
Family Leave (Maternity & Paternity)
Short Term & Long-Term Disability
Training and Development
Wellness Resources
EQUAL OPPORTUNITY EMPLOYER