Operations - Administrative Assistant Fr-En (M/F)

Job type: Full-time

LE POSTE : For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an : Operations - Administrative Assistant (M/F) Provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the IFA division and in particular: Provide administrative and secretarial assistance in the preparation of notes, presentations and other relevant documents in accordance to the standard of presentation for the different types of notes Manage the process of distribution of notes and follow the different deadlines with the authors of the notes Coordinate the team’s time and labour registration, prepare the associated labour cost calculations and liaise with the Bank’s central budgeting division Follow-up of key deadlines for the projects, notes and reporting of the division Manage updating of databases, plan and maintain the electronic archives • Assist in the preparation and planning for various events (e.g. organising meetings, presentations, seminars, conferences, travel) • Manage telephone coverage, mail/ document distribution, diary scheduling Prepare letters and other documents and organise appropriate approvals and signatures Finalise, distribute and file documents and reports Cooperate with the other secretaries and members of the Department; contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives. PROFIL RECHERCHÉ : Qualifications Secondary level education, complemented with a 2-year certification in a relevant field (economics, legal, business administration) or secondary level education with equally qualified experience in a relevant field. At least 3 years of secretarial experience Excellent knowledge of standard MS Office Tools (Word, Excel, Powerpoint) Knowledge and experience in the use of electronic filing systems Organisational skills, forward planning and attention to detail Excellent knowledge of written and spoken English and good knowledge of French (*); knowledge of another European language would be an advantage Experience with budgeting, cost calculations and associated processes would be a plus This is an opportunity for an initial contract of 2 months + extensions Salary ranges between 3000€ and 3850€ gross per month, depending on experience.

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