junior Finance Billing Officer - Utrecht area

Job type: Contract
Salary:
€1 - €212 per + xxx/Year

The Junior Finance Billing Officer will be part of the Process and Systems team within the Finance & Accounting Unit and will be responsible to support the company billing process. This includes creation of billing packet documents per organizational and contractual requirements, creating system invoices and uploading documents to external systems, and requesting of funds. Additionally, the Junior Finance Billing Officer is responsible for assisting to maintain and update client order modifications. The Junior Finance Officer will also provide direct financial and operational support to the Senior Financial Process & Systems Officer and other team members in the Finance and Accounting Unit as requested.

Main Tasks

  • Assist in the preparation of billing packet documents per organizational and contractual requirements, ensuring all required invoices include proper source documents demonstrating proof of delivery.
  • Maintain system master data relating to client budgets, modification & ceilings.
  • Assist in the creation of freight confirmations and support the processing and payment of freight invoices including review to ensure accuracy and contractual compliance.
  • Ensure all transactions are correctly posted and reported on a timely basis, working closely with the accounting team.
  • Support the reconciliation and resolution of discrepancies on both commodity and freight invoices in a timely manner and ensure prompt and secure payments to all vendors.
  • Assist with production of financial reports, cash forecast, and conduct appropriate financial analysis of revenues and expenditures for both internal and external clients.
  • Assist with preparation and updating of standard operating procedures (SOPs), work instructions, and related supporting documents based on the Quality Systems Unit guidelines.
  • Assist with finance and administrative requests such as sharing of monthly reporting, assistance with missing documentation, and working locally with teams on specific requests.
  • Provide effective customer service to internal and external representatives in all areas of invoice processes.
  • Assist / backup other Process & System team members as required.

Requirements

Professional and Technical Knowledge

  • Bachelor's degree in Finance (just graduated) or equivalent work experience.
  • Affinity for numbers, accounting, or financial management.
  • Preferably knowledge of financial systems.
  • Demonstrated analytical skills; solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.

Interpersonal skills/Communication

  • Excellent written/verbal communication and interpersonal skills with strong sense of customer service. English fluency required, including speaking, writing, understanding, and reading.

Priority Setting, Problem Solving, & Detail Orientation

  • Demonstrated analytical skills; solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.
  • Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
  • Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.
  • Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work.