Posted in: Finance in Ipswich | Posted: |
Job Reference: /MC/18-04/1147/14
Job Title: Finance Administrator
Location: Ipswich
Salary: Competitive
Hours per week: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week
Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.
Role Overview
We are currently recruiting for a Finance Administrator to join our passionate and driven team based at our Ipswich office.
You are providing operational support to reconcile Income, Cash and Banking’s that are all recorded correctly at each of our outlets as well as making sure data is entered in a timely manner. Review of data will be undertaken via exception reporting to identify any anomalies that will then trigger a forensic investigation from the site data/paperwork. Any findings may result in a site visit by the Internal Compliance team. You will also ensure that all relevant information flows from outlets into our Accounts Packages. This is a great opportunity for someone who is wanting to take their first steps into a finance function, open to learn new challenges and working within a fast-paced environment. We can also offer Study support.
Benefits
Informal hybrid / flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
Wide range of retail discounts
Regular social and charity events held in our offices
Get involved in charity events in the local community
Wellbeing
Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders
Career development and recognition
Immediate access to “Opportunity” our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Superstar Awards
Long service awards
Key Responsibilities:
Operational Support
Front line support for Income, Cash and Banking queries.
Assisting units on Email & Phone in Saffron Queries, (Invoices / Errors / Floats)
Exception reporting
MI Reporting
Data Flow
Ensuring information is entered in a timely manner.
Managing Imports/Exports of data from different Systems
Assisting with EDI Purchase 2 Pay
Month End Journals
Opening & Closing Stock Movements
Saffron Stock Transfers
Posting Accruals for Outstanding Invoices
General
Reset Saffron password / Create login.
Liaise with saffron help desk with errors.
Document Summary Housekeeping (clearing orders)
EDI invoices queries / chasing / troubleshooting
Carry out site use training.
Potential for exposure with sector management accounts if desired
Link into the Internal Compliance team to support with investigations.
About You:
Applicants must have the right to work in the UK
Attention to detail.
Takes responsibility for own tasks and completes to a high standard.
Able to manage own workload and prioritise workloads to important deadlines.
Clear communication skills (use of email and calls)
Ability to use large data sets and disaggregate information.
Good excel skills.
Good Team Player
English & Maths Grade 4 or above
AAT level 2
Experience with the Retail or Finance sector.
Ability to plan and prioritise workload using appropriate tools
Demonstrate an understanding of analysing account reconciliations
Shows initiative to correct errors found from analysis
Demonstrates skills in using excel
Understanding of Saffron system and export process
Understands accounting timetables and planning of hours required for month end
Proven experience of identifying and resolving issues and variances
Previous reconciliation experience with evidence of improving processes
How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!
Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)
https://(url removed)/b/form/f3343c912a8643b69cfdc89dc2bbba8f