PA Office Manager

Company: CV-Library
Job type: Full-time
Salary: 40,000 GBP/Year

HOURS: Full-time (40 hours a week

Job Purpose

To provide administrative support to the Deputy CEO with management of certain key functions for the business

Outline of Primary Duties

PA/EA Duties

Provide diary management support to the Deputy CEO

Report writing / reviews

Support construction process for new sites

Provide administrative support to all online memorial sales

Book venues, meetings and events

Provide administrative support to all board meetings including preparation and management of monthly board packs.

Take meeting minutes as required

Assist Deputy CEO with private engagements, personal shopping and medical appointments

Complete general research tasks both in industry and non-industry related tasks.

Organise travel support for all senior and relief managers.

Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.

Support directors with the compiling of monthly expense claims.

Marketing Duties

* Assist with the management of website content

* Assist any change to marketing material – managing the sign off process

* Work closely with Senior team to ensure that content is appropriate

Office Management Duties

* Assist with the management of the Company fleet including:

* Insurance

* Servicing

* Fuel card allocation

* Tolls and charges

* Ensure that the office has supplies for catering, cleaning etc

* Manage any requirements for building maintenance

* Manage off-site archiving process

* Authorising invoices for cleaners, archiving

Key Competencies

* High level of Word, Excel and systems experience

* Good communication skills

* Initiative and the ability to prioritise / manage own workload

* Adaptability

* Integrity, sensitivity and commitment

* Attention to detail

Please send CV for consideration

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