Posted in: Administrative and Support Services in Liverpool | Posted: |
FUK are looking for an experienced Staffing Co-Ordinator to join their clients team in the Liverpool area.
The role will involve but is not limited to -
* Administration of internal systems (SAP/HF) including rostering of day to day and staff, managing timesheet authorisation, raising sales orders/PO’s in line with company policy, dealing with all staff queries.
* Online ordering of supplies
* Provide weekly reports to the Contract Manager
* Liaising with the clients
* Dealing with the recruitment for day to day and casual staff members
* Data entry and updating the (DCR) Document Control Register for our ISO 9001 accreditation
* Organise the induction and SWMS training process
* Arrange display on all whiteboards of any relevant information to assist management and staff. ToolBox information/updated policies.
* Attend all team briefings and keep meeting notes on key issues
* Ensure event and day to day supervisors and the Manager are aware of any staff that fail to show for a shift, including updating Humanforce
* Ensure roster in Humanforce is continually updated in liaison with Manager
* Ensure all staff are registered and able to use Humanforce
* Ensure all paperwork relating to hiring or venue inducting staff has been completed and passed to the Payroll Department
* Ensure incident/accident reports are completed accurately and information passed on to the Venue Presentation Contract Manager
* Answer phones and direct calls/take messages as required including instructing staff via radio for helpdesk calls
* Ensure all information relating to the event is recorded in the CVM’s weekly Venue Diary
* Under the direction of the Manager responsible for providing general administrative and operational support with particular responsibility for the following tasks:
* Liaise with the Manager to staffing levels required
* Ensure appropriate number of Event Administrators/Helpdesks are employed for the event if applicable
* Roster shifts and confirm staff accordingly
Experience & Qualifications
* Proven experience in administrative support, ideally in the event/venue industry, or similar service related industry, in a client/contractor relationship.
Essential Personal Qualities
* Possess a positive attitude and be consistently reliable, conscientious and proactive
* Demonstrate an ability to work effectively in a team environment
* Proficient knowledge and ability to use the full Suite of Microsoft Products
* Ability to prioritise and effectively manage multiple activities
* Ability to think and work under pressure in a dynamic event environment
* Preparedness to work flexible hours including weekends, public holidays and evenings
* Possess excellent client and customer service skills
* Be experienced in staffing management
* Demonstrate an appreciation of compliance in Human Resources, Employee Relations, Occupational Health & Safety and Equal Employment Opportunities issues