Plant Administrator

Responsible for coordinating the administrative duties for the site, including but not limited to assisting with hiring and orientation, tracking/ordering office supplies, preparing various communications, maintaining various reports, processing payroll, and receiving and verifying invoices.
KEY RESPONSIBILITES:
· Maintain various spreadsheets and reports in support of Operations.
· Maintain Contractor insurance records and vendor files.
· Maintain, organize, and request various office supplies.
· Perform various clerical duties, including memo’s, notices, newsletters, employee communications and various reports.
· Work closely with Corporate Human Resources & Corporate Payroll on all payroll and benefits & human resources related issues.
· Ensure all changes to payroll are processed correctly.
· Maintain various employee trackers regarding vacations, attendance, and training.
· Coordinate the orientation of new employees.
· Organize and support various employee and site functions such as employee gatherings, meals, appreciation programs, as well as support charitable initiatives.
· Answers the phone and greeting visitors. Collecting and distributing the mail.
· Assists with unemployment claims.
· Prepares meeting documents, presentations, and conference rooms.
· Performs other duties and assumes other responsibilities as may be assigned by Management.
Requirements
Education & Certificates
High School Diploma and three years of related experience.
Technical Skills & Experience
· Minimum three years’ experience in administration and/or office management, manufacturing experience considered and asset.
· Strong Microsoft Office and computer skills and technical aptitude.
· Experience in Infoflow, will be considered an asset.
COMPETENCIES:
· Attention to detail is a significant skill set required for this position.
· Excellent communication skills, both written and verbal, are required.
· Strong Microsoft Office and computer skills expected.
KEY RELATIONSHIPS:
While reporting to the Plant Manager, the Plant Administrator will support the site management team as directed by the Plant Manager. This includes but is not limited to the Production Manager, Quality Assurance Manager, EHS Coordinator and Human Resources.
WORKING CONDITIONS:
· Nearly always work indoors in corporate office environment with long periods of sitting
· Employee may experience progressive degrees of changing factors in the work process (changing work priorities, deadlines, accuracy, quotas, conflicting demands)
· Employee may be exposed to a minimal level of hazards in the work environment, such as chemicals, commercial products, exposure to potential toxins, moving machinery, repetitive motion, excessive noise, powered industrial vehicle fork/reach/ bucket lift/other.
· Employee may be required to perform a minimal level of specific tasks such as lifting up to 20 lbs.
· Employee will be required to wear protective eyewear, appropriate gloves, hearing protection, safety shoes, and/or other when entering the manufacturing area.
Benefits
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance