Contracts Administrator Band 3

Title: Band 3 Contracts Administrator
Location: Derry/Londonderry area.
Duration: Temporary with possibility to extend.
Hours: Part Time 18.75 hours per week.
Salary: £11.67 per hour.
On behalf of our client, we are seeking a Band 3 Contracts Administrator who will work as part of a team responsible for the effective and efficient administration, planning, monitoring, co-ordination, record keeping, invoice processing, expenditure / budgetary reporting and database maintenance of the management of service contracts across the Trust in accordance with Estates and Trust Policies and Procedures.
Core Responsibilities include:
* Processing of invoices via the FPM system, completing goods checked, price checked and distributing to Estates Officers for approval.
* To provide administration of service contracts and repairs of specialist equipment.
* Planning of routine service visits in accordance with Contract Schedules.
* Monitoring of Service Visits and Contract Expenditure against Contract Schedules.
* Co-ordination of servicing with Contractors and Equipment Users.
* Maintain records of all Service Contracts.
* Processing of Buying Orders and invoices in a timely manner via FPM
* Prepare Quarterly and Yearly Service Contract Budgetary and Expenditure reports on Excel Spreadsheets.
* Provide planning and co-ordination of service contract Trustwide, to include:
* Renewal of service contracts
* Appropriate approvals to let contracts
* Maintenance of up to date records of essential contract information.
* Provide diary management for senior Estates Managers as required.
* Operating Estate’s Maintenance and Medical Helpdesk (telephone job requests) as part of team.
Experience & Skills required:
* Minimum of 5 GCSE O Levels or Equivalent at min C grade, 2 of which should be English and Maths AND 1 years’ administrative / clerical experience
OR
* Three year’s Administrative / Clerical Experience
**In addition to the above, you need previous working experience of using Microsoft Word and Excel AND previous Working Experience of using databases.
* Hold a current full driving licence valid in the UK and access to a car on appointment.
You will also need:
* Service Contracts Procurement and payment processing
* Co-ordination of Servicing and keeping of Service Records
* Estates Computer Systems / Office Packages
* Experience of Database queries.
* Production of reports
* Office systems/procedures
If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.
If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer