Posted in: Administrative and Support Services in London | Posted: |
Executive Assistant
Haringey
£24/hr
Start date: ASAP
AKTON Recruitment is working closely with the local authorities and we are looking for an Executive Assistant in the Haringey area.
Role Purpose
To provide professional and proactive diary, administrative and operational support to Directors (or Assistant Directors), and the wider Chief Executive's Office.
Main Responsibilities
1. Manage the diaries of two Directors (or Assistant Directors), working closely with them to ensure they make the best use of their time.
2. Manage meetings, including organising venues and refreshments, liaising with attendees, planning agendas, taking notes, and chasing actions. This may include management team meetings and away days.
3. Be proactive - working with colleagues to set agendas in advance, ensuring Directors are well prepared for meetings with the right information, and prompted about important issues.
4. Be the first point of contact for Directors with residents, colleagues, councillors, and other organisations, dealing with complaints and sensitive issues courteously and helpfully. Coordinate responses and ensure they are high-quality and on time.
5. Support Directors to manage emails and correspondence, dealing with inboxes and redirecting enquiries.
Knowledge, Qualifications and Skills
* Good understanding of the responsibilities and functions of local authorities
* Knowledge of the council's priorities in the Borough Plan
Skills
* Ability to work with minimum supervision, prioritising workload and dealing with conflicting demands
* Highly organised, able to forward plan, manage expectations and anticipate what is needed
* Excellent written and verbal communication skills
* Ability to influence and manage someone else's time
* Good IT skills and competent using email and electronic systems
Experience
* Experience of working with senior executives, managing diaries, and dealing with correspondence
* Experience of working with a variety of people including other teams and departments, politicians, residents, and businesses
* Experience of dealing with difficult situations, and helping find the appropriate solution