Legal Secretary Family Law

Our client has a permanent, full-time vacancy for an experienced legal secretary to join the team. The role is based in their Luton office, but the successful applicant may be required to support senior members of the team out at court or at client meetings where necessary. If you have great client care, the ability to develop client relationships and are able to work independently and within a team, then this might be the right opportunity for you.

The Role:

• The production of documents and correspondence using audio/copy typing

• Completion of standard template documents used in Public Family proceedings such as Legal Aid applications, Part 25 applications, attendance notes etc.

• Participation in the processes required to ensure compliance with the Legal Aid framework on billing and claiming costs.

• Compilation of bundles for review by fee earner prior to court submission

• Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on fee earners return;

• Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate and diarising directions and such. Ensure all meetings have appropriate facilities arranged e.g., meeting room booked, refreshments available.

• Setting up new files accurately and speedily on instruction, following the departments procedures;

• Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required

• Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files;

• Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records;

• Assisting in the smooth running of the administration and secretarial support within the department, supporting colleagues where appropriate

• Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data, documentation and/or information;

• Undertaking any other ad hoc duties as requested within the capabilities of the post holder;

• Support as and when requested in firm-wide and departmental marketing events.

Requirements:

• Previous experience as a legal secretary, preferably in Family Law, although other legal secretarial experience will be considered.

• Excellent interpersonal skills and clear written and oral communication;

• Proven audio typing experience

• Excellent organisational skills

• A demonstrable interest in law and in particular Public Family Law;

• Ability to assimilate, analyse and present information clearly and precisely;

• Ability to communicate both in writing and orally with a wide range of people;

• The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone.

• Ability to support the needs of the vulnerable;

• Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;

• Self-motivation with the ability to be a self-starter and work independently or within a team;

• Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel

• Personal pride in the quality of their work which should be to a high standard;

• Valid driving licence a bonus

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so