Posted in: Administrative and Support Services in Stafford | Posted: |
Department: Projects
Hours: Part Time - 21 hours per week
Westgate Global is a family run firm creating space segregation solutions. Based in Stafford, we were established in 1977 and are now market leaders working with large brands across the UK and beyond.
Specialising in design, supply and installation, Westgate Global Ltd. has over 40 years’ experience from concept to completion. This includes working mainly in construction with strong links to a range of sectors including, automotive and aerospace, pharmaceutical, food and beverage, warehousing, construction and fit out. As an equal opportunity’s employer, all employees benefit from an inclusive work environment, and are part of an ambitious business that has exciting growth plans.
Purpose of the Role:
Production of all Monthly Applications for Payment (AFPs) and Final Accounts, in partnership with the individual Project Managers. This role will ensure contractual compliance with the reporting and payment needs of our clients. Additionally the role will provide Commercial Assistance to the wider Team. This will include Variation Cost compilation, the obtaining of Quotations from Suppliers, or collation of evidence to support Final Accounts.
Key Roles & Responsibilities:
* Production and Submission of all Applications For Payment.
* Collaboration with Project Managers regarding the content of Each AFP.
* Ownership & Maintenance of the AFP tracker.
* The chasing of overdue Payment Certificates/Remittances, including proactive monitoring and contacting customers by email and telephone.
* Production of Status Reports.
* Prepare Substantiation Packs for submittal with AFPs.
* Promote a smooth customer journey, whilst ensuring WG’s contractual compliance and internal governance. Build and maintain internal & external relationships.
* Daily Meetings with Individual PMs.
* Ensure accuracy in all areas of input and submission.
* Production of Covering Letters.
* Escalation of queries raised by our Clients.
* Take pride in all activities, ensuring that work is completed on time, to a high standard and in line with Departmental Processes and Procedures.
* Uphold the values of the organization, interacting with professionalism, respect and integrity.
* Participation in additional projects and activities, as directed by the Head of Department.
Experience & Qualifications
* Required: Microsoft Office fluency. Excellent Presentation & Writing Skills.
* Required: Experience with Customer interactions.
* Required: Knowledge of Transactional Finance/Working with Financial Documentation.
* Highly Preferable: Experience within a Construction Industry Finance/Accounts Dept.
* Highly Preferable: Working knowledge of Nav/BC365.
Skills & Attributes
* A Passion for Deadline adherence and excellent Timekeeping.
* Attention to detail.
* Proactive. A self starter.
* Team working and Strong Interpersonal skills
* Excellent communication skills
* An ability to understand the principles behind the works being applied for.
* An understanding of class leading customer service.
Benefits:
* Friendly working environment with strong employee engagement, and automatic enrolment onto company bonus scheme (after probationary period completed).
* On-site free staff parking
* Automatic enrolment into our contribution workplace pension plan and Medical Insurance Scheme (dependent upon eligibility)
* Automatic enrolment into our BUPA Employee Assistance Programme
Please Note: Right to work in the UK is required