Project Manager Assistant

Job Description
Purpose of the Job and Expected Outcome
The Project Manager Assistant will perform and process supporting activities for the Project Management Team for timely and accurate deliverables.
Key Accountabilities 
Maintain electronic and paper study files to ensure they are up to date, accurate and available
Perform Project Health checks as agreed upon with the Project Manager.
Project Health Checks (monitoring the study) include but are not limited to:Dashboard review,
outstanding study checks such as kit orders, shipments and lab orders,
initial query review and associated actions
working with clinical team to resolve escalated queries
Collate project tracking reports that may be required by the Project Manager
Distribute and follow up Project Manager Assistant related communications or materials to internal or external stakeholders in a timely and professional manner
Reply directly to any external or internal email communication pertaining to, not limited to, sample receipt, reporting delays, and kit orders in a timely and professional manner
Distribute approved business and/or study specific memo’s to the external stakeholder in a timely and professional manner
Submit outbound specimen shipping requests and provide follow-up
Update Center Overview document with study specific details, regions, couriers, and start batches requested by the Project Manager
Order initial Start Batches of supplies to Investigator Sites
Submit re-supply orders, as needed
Create and facilitate the Study Contact Overview template with study specific details
Participate in the internal and external kick-off meetings, as needed, along with the Project Managers
Participate in the regular study monitoring meetings, as needed.
Create draft meeting agenda, take meeting minutes, circulate to attendees as needed or requested by the Project Manager
Upload meeting minutes to sharepoint
 Complete the Sample Destruction Form (SDF) and send it to Sample Management when requested by Sponsor to discard samples
Complete database cleaning form for database updates/corrections
Add or remove test codes per PM and/or Sponsors request using the Result Cleaning Form (RCF)
Manage Logistic Studies including kit supply, sample storage, and/or Batch analysis ONLY studies
Perform other duties assigned by Project Manager / Project Management Team Lead / Manager of Project Management
Depending on the location (US, Europe, Asia), any additional tasks may apply