Posted in: Administrative and Support Services in Sheffield | Posted: |
About The Role
Securing opportunities and producing competitive and compelling tenders is critical to the ongoing success of our business. As a critical member of the Bids and Tenders Team, the Bids and Tenders Co-Ordinator is the focal point of our activities and your day-to-day role will generally include, but not be limited to:-
* Maintaining an accurate register of opportunities, current and submitted pre-qualifications and tenders and also won and lost pre-qualifications and tenders using our Client Relationship Management system.
* Managing a range of national/industry/customer procurement portals to identify new opportunities.
* Completing and maintaining supplier approvals.
* Supporting the Bids and Tenders team by arranging various meetings including Go/No-Go meetings and Opportunity Reviews.
* Producing regular reports for the Senior Leadership Team Meeting and Board meetings.
With respect to specific tenders, working with the wider bid team to:-
* Download information from customer procurement portals.
* Review customer procurement portals on a daily basis for new or amended information.
* Collate amended information and disseminate it to the bid team.
* Raise technical queries through the customer procurement portals.
* Assist with the compilation of pre-qualifications and tenders.
* Produce project organisation charts for inclusion in pre-qualifications and tenders.
* Manage a portfolio of CVs for inclusion in pre-qualifications and tenders.
* Produce/format/review Word, Excel, PowerPoint and PDF documents for inclusion in pre-qualifications and tenders.
* Arrange meetings/Microsoft Teams calls including pre-qualification and tender reviews for example.
* Upload pre-qualifications and tenders to customer portals against strict time constraints.
* Assist the bid team in managing post tender activities and any revised submissions.
The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.
SKILLS, QUALIFICATIONS AND COMPETENCE
Essential :-
* To be extremely well organised and able to pay attention to detail
* To be flexible and work well under pressure particularly with respect to meeting deadlines
* To be IT literate including using Microsoft Office, Internet Portals, Databases and Sharepoint systems
Desirable :-
* Microsoft Visio
* Emergency First Aid at Work (training is available)
* Fire Safety Awareness (training is available)
Schedule:
* Monday to Friday
* Work Location: Sheffield