Posted in: Architects in York | Posted: |
Edge Careers are currently recruiting for a Site Administrator in the North Yorkshire area. The role is to provide clerical support to the project team, responsible for all administration and reception duties.
Start: ASAP
Monday - Friday
8am - 5pm
Key Responsibilities
Receptionist duties, including:
* Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
* Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
* Maintain the reception/visitors area ensuring that it is tidy at all times, moioring parking/advise if vehicles need to be moved.
* Monitor the security i.e alarms, keys and access to the building
* Deal with the incoming and outgoing post, and ensure it is distributed correctly, quickly and in accordance with QA procedures.
* Be an ambassador for the company at all times i.e Smart appearance, image and confidentiality.
* Handle deliveries and keep organised delivery notes.
* To administer the operation of a sign in process for fire safety purposes
Administration duties, including:
* Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms etc
* Instigate systems for smooth running of the site administration.
* Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc.
* Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
* Keep noticeboards up to date: safety/marketing/company announcements
* Keep stock of and order cleaning supplies, stationery, and copier suppliers
* Keep stock of, issue to site team, and order PPE
* Colate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines
* Processing induction forms, RAMS, permits to work and toolbox talk documentation
* Monitor expired CSCS cards, etc and report to the Site Manager
* Collating daily labour returns
* Assist with chasing subcontractors for close out of snagging items
* Assist with O&M collation and archiving
* Possible cover for document controller
Experience and Skills
* Interest in wider project and industry
* Able to communicate with all levels of stakeholders
* Helpful, flexible and reliable
* Uses own initiative
* Time Management
* Able to work under pressure
Underpinning Training & CPD
* Proficient in all Microsoft Office Programs (Required)
* Proficient in using the document management system Viewpoint for project (Desirable)
If you are interested in this position, please apply with your up to date CV