Accounts Payable Clerk

Job Summary:We are currently seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The Accounts Payable Clerk will be responsible for processing invoices, reconciling accounts, and managing vendor payments. The ideal candidate will have strong analytical skills, be proficient in accounting software, and have the ability to prioritize tasks effectively in a fast-paced environment.
Responsibilities:
Process invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
Match invoices with purchase orders and receiving documents to verify accuracy of billing and pricing.
Obtain necessary approvals for invoices and ensure proper authorization for payments.
Code invoices with appropriate general ledger account codes and cost centers.
Enter invoices into the accounting system and maintain accurate records of transactions.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare and process weekly or monthly check runs, wire transfers, and ACH payments.
Communicate with vendors regarding payment status, inquiries, and disputes.
Assist with month-end closing processes, including accruals and reconciliations.
Assist with vendor setup and maintenance, including obtaining W-9 forms and updating vendor information.
Monitor accounts payable aging and follow up on overdue payments.
Assist with special projects and process improvements as assigned by management.
Requirements:
High school diploma or equivalent; associate degree in Accounting or related field preferred.
Proven experience in accounts payable or related accounting role.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
Strong attention to detail and accuracy in data entry and reconciliation.
Excellent organizational and time management skills with the ability to prioritize tasks.
Strong communication skills, both verbal and written.
Ability to work independently and collaboratively in a team environment.
Knowledge of accounting principles and practices related to accounts payable.
Familiarity with electronic payment systems and online banking platforms is a plus.
Ability to maintain confidentiality and handle sensitive information with discretion.