Accounts Receivable Clerk

Job Summary:As an Accounts Receivable Specialist, you will play a vital role in managing the financial health of our organization by overseeing the accounts receivable process. Your primary responsibility will be to ensure accurate and timely invoicing, monitor outstanding balances, and facilitate collections. You will collaborate closely with internal teams and external clients to maintain positive relationships and optimize cash flow.
Responsibilities:
Invoicing: Generate and distribute accurate invoices to customers according to established billing schedules and contractual agreements.
Payment Processing: Record and reconcile customer payments promptly and accurately, ensuring proper allocation to outstanding invoices.
Collections: Monitor accounts receivable aging and follow up with customers on overdue balances through phone calls, emails, and letters. Implement collection strategies to expedite payment while preserving customer relationships.
Account Reconciliation: Reconcile customer accounts to ensure that all transactions are accurately recorded and discrepancies are promptly addressed.
Billing Disputes: Investigate and resolve billing discrepancies or disputes in collaboration with the sales and customer service teams, ensuring timely resolution to prevent payment delays.
Cash Application: Apply cash receipts to customer accounts accurately, matching payments to invoices and resolving any discrepancies.
Reporting: Prepare regular reports on accounts receivable aging, cash collections, and customer payment trends for management review. Analyze data to identify areas for improvement and implement strategies to optimize cash flow and reduce aging.
Customer Communication: Provide excellent customer service by responding promptly and professionally to inquiries related to billing, payment status, and account balances.
Credit Management: Review credit terms and limits for new and existing customers, collaborating with the credit department to establish appropriate credit lines and minimize risk.
Qualifications:
Education: Bachelors degree in Accounting, Finance, Business Administration, or related field preferred.
Experience: Minimum of 2 years of experience in accounts receivable, billing, or related financial role. Experience in a fast-paced environment with high transaction volumes is advantageous.
Software Proficiency: Proficiency in accounting software such as Microsoft Dynamics, SAP, or Oracle. Advanced Excel skills are highly desirable.
Attention to Detail: Strong attention to detail and accuracy in data entry, reconciliation, and financial analysis.
Communication Skills: Excellent verbal and written communication skills, with the ability to effectively communicate with internal teams and external stakeholders.
Problem-Solving Skills: Strong analytical and problem-solving skills, with the ability to identify issues, evaluate alternatives, and implement solutions.
Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
Team Player: Ability to work collaboratively within a team environment, supporting colleagues and contributing to team goals.