Hospital Operations Materials & Logistics Manager

Job Description
Under limited supervision, directs and manages the supply management and distribution process throughout the UMMC components on a 24 hour basis. Fulfillment of job duties requires the employee to have access to medication storage areas and to transport medications to/ from medication storage and delivery areas.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Plans, organizes and directs supply distribution activities to assure accurate, efficient operations and performance in accordance with goals and objectives of the Materials Management and Logistics department of the Medical Center.
2. Collaborates with the Materials Management Director on financial and budgetary items by monitoring and analyzing department budget variances, and meet cost saving effectiveness initiatives.
3. Evaluates services and implements changes wherever necessary. Identifies and recommends service improvements, quality enhancements and maintains necessary regulatory compliance. Investigates new product, techniques, equipment and makes recommendations to Director of Materials improvements in quality of services.
4. Installs mechanisms to monitor departmental outputs. These measures shall include but are not limited to the following:
Quality Assurance measures
Staffing productivity measures
Unmet needs assessment
5. Develops management structure of senior technicians as necessary to assure timely completion of tasks and accuracy of duties.
6. Coordinates management activities to assure match between customer needs/expectations and departmental capabilities. Develops an active customer focused orientation which is responsive to the following customer needs;
Product evaluations, product failure and recalls, vendor conflicts and service level expectations.
Creates initial unit par levels and updates or revises all pars annually, or more frequently, if deemed necessary.
Identifies and implements with Materials Director opportunities for reduced inventory and inventory carrying cost.
7. Creates, recommends and routinely updates policies and procedures relative to inventory control, supply maintenance and distribution procedures.
8. Coordinates all activities with UMMS Corporate Contracting in order to accomplish the following:
Takes full advantage of pricing and/or contractual benefits.
Establishes and maintains good relationships with vendors (especially MWBE partners) in order to facilitate understanding and reduce system cost.
Assists in the accreditation and monitoring of vendor representatives.
9. In concert with Finance and the departments, controls inventory levels as necessary to maximize the institutional return on investment. Maintains high fill-rate (98% or better) and turns ratios by following the following relational activities:
Tracks demand utilization patterns
Analyzes remote and/or par cart compositions and recommends adjustment as indicated by seasonal or practice pattern changes.
Monitors store’s composition, add and deletes lines as needed to minimize holding costs.
10. Ensures all managerial administrative functions are performed thoroughly and timely. These duties include work scheduling and performance reviews. Contributes, as requested or otherwise indicated, departmental operations data (narrative and statistical) for administrative reports or committee studies.
11. Establishes work performance standards; implements and monitors same. Performs probationary and annual performance reviews in conjunction with subordinate supervisor; resolves employee grievances. Hires, fires, trains and disciplines staff as necessary to maximize productivity and effectiveness while maintaining a culture of teamwork and positive moral.