Development Assistant, Special Events and Corporate…

Organization Overview
The School of American Ballet (SAB) at Lincoln Center, founded by George Balanchine and Lincoln Kirstein, is the preeminent ballet school in the country.  Our mission is to train professional dancers for careers in classical ballet.  We provide the resources for a diverse pool of students to train at the highest level – with 15-25 a year going on to dance for New York City Ballet, our official but independent company, and other major ballet companies worldwide.  SAB has a far-reaching impact on the art form and enriches the lives of each student who comes through our doors, over 800 annually, ages 6 to 18.  SAB has approximately 85 part- and full-time employees and an operating budget of $17 million.
 
SAB seeks a Development Assistant, Special Events and Corporate Sponsorship to support the operations of a dynamic department. The Special Events and Corporate Sponsorship department raises over $2.2 million annually from three major fundraising events and an evolving corporate relations program. Special Events and Corporate Sponsorship also assist in planning several board and staff events throughout the year. The Development Assistant, Special Events and Corporate Sponsorship will provide administrative support for the daily running of the department. This non-exempt position will report to the Senior Director of Special Events and Corporate Sponsorship.
 
Key Responsibilities
Efficiently and thoroughly manage the administrative needs of the Special Events and Corporate Sponsorship department
Maintain donor information in database (Raiser’s Edge)
Respond to donor inquiries in a timely and professional manner
Process and reconcile income and expenses
Acknowledge gifts bi-monthly
Manage mailing lists, mailings, and eblasts
Prepare meeting materials and coordinate meeting logistics
Update and distribute proposals, reports, and general correspondence
Perform prospect research
Direct volunteers and interns as necessary
 
Assist in the planning and production of SAB’s three fundraisers The Nutcracker Family Benefit, SAB Ball, and Workshop Performance Benefit
Serve as the main point of contact and customer service representative for event donors, sponsors, and staff
Track RSVPs and guest information
Communicate directly with event leadership to personalize mailings, report on donations, and arrange event seating
Construct and distribute email communications with lists generated from the database and event leadership’s contacts
Coordinate with vendors to produce event collateral, including hard copy and electronic invitations, programs, posters, etc
Oversee administration and distribution of all in-kind donations
 
Perform other duties as assigned
 
Requirements
Bachelor’s degree.
Advanced customer service skills plus strong administrative and organizational abilities, including proficiency in Microsoft Office and Zoom and the capacity to learn and utilize fundraising databases and communications software. Experience with MailChimp and Raiser’s Edge is a plus.
Must be detail-oriented, able to meet deadlines, and capable of prioritizing and managing multiple assignments  in a busy environment.
Possess superior interpersonal skills and work successfully with colleagues, donors, volunteers, and staff.
Ability to be hands-on with all aspects of event preparations and logistics and able to lift 25 lbs.
Competency for representing the institution well to the general public and funders.
An interest in the performing arts, dance, and/or education is preferred.
Some nights and weekends are required.
Benefits
The salary range is $(phone number removed) commensurate with experience. This is a full-time, non-exempt position.
SAB offers a hybrid work schedule and a superior benefits including:
Health Care Plan (Medical and Dental) (dental is company sponsored)
Short-Term & Long-Term Disability
Retirement Plan (403b) with company contributions after one year
Paid Time Off (20 vacation days, 10 sick days, plus public and religious holidays)
Paid two-week winter break in December
Commuter benefits pre-tax
FSA and DCFSA benefits pre-tax
Hybrid work schedule