Founding Accounts Payable Manager

Company: KIPP North Carolina Public Schools
Job type: Full-time

Job Description
THE OPPORTUNITY
The founding Accounts Payable Manager will oversee day-to-day accounts payable operations and support network and school-based operations teams in the purchasing process and payables process. The Accounts Payable Manager will review, monitor, report, and advise on accounts payable activity and Central Office and schools purchasing activity in support of meeting internal goals and deadlines and adhering to KIPP NCs fiscal policies and procedures. They will play a key role in recognizing areas where purchasing and accounts payable processes could be more effective and efficient, and they will work with Finance Team colleagues to design and execute initiatives to address these needs. The Accounts Payable Manager will oversee the accounts payable function, and will ensure all check requests, reimbursements, vendor invoices, wires, ACHs, and cash receipts are processed in a timely and accurate manner.
KEY RESPONSIBILITIES
* Reviews purchasing and accounts payable documentation for accuracy and adherence to internal guidelines and fiscal policies and procedures
* Coordinates the setup and updating of vendors in the financial system
* Tracks and verifies that monthly, recurring expenses are posted timely
* Manages month-end close of accounts payable transactions
* Manages customer-vendor relations and inquiries; provides timely responses; supports with internal and external inquiries
* Collaborates with Finance Team and Central Office colleagues, school-based staff, and vendors on resolving outstanding invoices and account balances; assists with reconciliation of invoices and payments
* Reviews account activity for accuracy; reclassifies expenses to appropriate accounts and ensures transactions are posted following appropriate accounting standards and practices
* Develops practices and implements systems that improve the overall efficiency of the accounts payable function
* Establishes performance objectives and priorities for accounts payable staff; meets with staff regularly to prioritize tasks, identify problems, and resolve workload issues
* Ensure that annual IRS form 1099s are prepared and submitted timely
* Assists with annual audits
* Maintains an orderly accounting filing system

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