Accounting Coordinator

Overview:We are looking for a dedicated and detail-oriented Accounting Coordinator to join our finance team. The Accounting Coordinator will play a key role in supporting various accounting functions, including accounts payable, accounts receivable, payroll, and general ledger maintenance. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, reliable, and committed to ensuring the accuracy and integrity of financial data.
Responsibilities:
Accounts Payable: Process vendor invoices, verify accuracy, and ensure timely payment processing. Review purchase orders, contracts, and receiving documents to ensure proper documentation and authorization. Address vendor inquiries and reconcile discrepancies as needed.
Accounts Receivable: Generate customer invoices, process payments, and reconcile accounts receivable transactions. Monitor accounts receivable aging, follow up on overdue payments, and communicate with customers regarding billing inquiries and discrepancies.
Payroll Processing: Assist with payroll processing by reviewing timesheets, calculating hours worked, and ensuring accuracy of payroll data. Coordinate with HR and employees to resolve payroll-related issues and discrepancies. Prepare payroll reports and maintain payroll records in compliance with regulations.
General Ledger Maintenance: Record financial transactions in the general ledger system, including journal entries, accruals, and adjustments. Reconcile balance sheet accounts and assist with month-end and year-end closing procedures.
Expense Management: Review and process employee expense reports, ensuring compliance with company policies and procedures. Reconcile corporate credit card statements, track employee advances, and assist with expense reimbursement processing.
Financial Reporting Support: Assist in the preparation of financial reports and statements, including monthly, quarterly, and annual financial statements. Compile financial data, perform variance analysis, and provide support for budgeting and forecasting activities.
Audit Support: Support internal and external audits by providing requested documentation, conducting audit inquiries, and assisting with audit preparations. Ensure compliance with audit requirements and assist in implementing audit recommendations as needed.
Process Improvement: Identify opportunities to streamline accounting processes, improve efficiency, and enhance internal controls. Recommend and implement process improvements to optimize workflow and reduce errors.
Cross-Functional Collaboration: Collaborate with other departments, including finance, operations, and HR, to ensure alignment of accounting activities with organizational goals and objectives. Provide support and assistance to team members as needed.
Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred.
2+ years of experience in accounting or finance roles, with experience in accounts payable, accounts receivable, and payroll processing.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
Strong analytical and problem-solving skills, with the ability to interpret financial data and reconcile discrepancies.
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
Strong communication and interpersonal skills, with the ability to interact with internal and external stakeholders professionally and effectively.
Ability to work independently with minimal supervision and collaborate effectively in a team environment.
Commitment to maintaining confidentiality and integrity in handling sensitive financial information.
Knowledge of accounting principles, regulations, and compliance requirements.