Billing Coordinator

Job Description
This position is located at the Samsung Semiconductor Manufacturing Facility in Austin, Texas
BENEFITS 
Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.  Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.   
Position Purpose:  
This position is responsible for performing professional accounting duties of the customer billing process. This includes reviewing contracts and setting up contracts in billing system, performing annual calculation for escalation and updating amendments to contract module, producing invoices, communicating with field personnel to obtain data and approvals for the billing data, analysis of financial data of a complex nature and reconciliation of various accounts associated with the billing process.
Primary Duties/responsibilities: 
Is assigned a workload and responsibility for a specific list of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters
Reviews and analyzes contracts for billing specifics such as fixed fees, expense reimbursement limits, pass-through, account management and other billing and revenue streams
Identifies contract amendments and annual reconciliation and rate escalation contract provisions
Enters contracts and amendments and escalation provisions into billing system
Produces monthly customer invoices for fixed fee and variable components timely and accurately
Processes credit memos and billing adjustments where applicable
Reconciles related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients
Maintains internal control compliance for specific, key controls within the billing processes
Coordinates with Project Managers and Admins to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.
Utilizes various software applications to perform job duties, including PeopleSoft, Coupa, SAP, Business Explorer, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets)
Understands flow of billing data and reconciles interfaced systems (Coupa to PeopleSoft, Coupa to SAP, SAP to PeopleSoft and PeopleSoft to SAP)
Has knowledge of accounts payable transaction processing and related Veolia systems as related to Limit and Pass-Through expense billing processes
Assists PMs and Admins with annual limit reconciliation needs, including reports of data, reconciliation and compilation of fiscal year amounts and rollovers between fiscal years
Coordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (M&C Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters
Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism
Cross-trains with others as assigned
Assist others in department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices
Completing special projects as required and other duties as assigned
Work Environment: 
Spends most of time in an office environment.
Possible Work Hazards: Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, fumes and chemicals.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and  stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.