Executive Administrative Assistant

Expertise and Functions:
Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
Assist with development and implementation of program schedules and project plans
Use government travel systems to ensure travel is efficiently scheduled
Plan and execute organizational activities for both internal and external agencies
Determine customer requirements and translate these requirements into organizational plans
Analyze business and technical processes to develop and implement new and modified processes and policies
Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
Other duties as assigned
Requirements
Education/Training (both required and desired):
Associate’s Degree in managerial field desired
Bachelor’s degree in business administration or related field preferred
Experience:
2+ years of experience supporting management personnel
Experience supporting management personnel within the DoD preferred
Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
Excellent interpersonal, verbal and written communication skills, both oral and written
Demonstrated ability to quickly adapt to emerging requirements
Excellent customer service skills (trusted and reliable, prompt and attentive)
Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
Ability to prioritize workloads effectively
Preferred Education, Experience, & Skills
Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
Experience and proficiency with Jira and Confluence
Experience with government contract requirements including contract deliverables
Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
Experience with complex organizations and working with other business teams
Prior experience with DoD Acquisitions Programs and/or weapons systems
Prior experience with ICBM programs
Security:
Must be a US citizen
Active DoD issued clearance at level Secret required
Active DoD issued clearance at level Top Secret preferred
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Short Term & Long Term Disability
Training & Development
Wellness Resources