Administrative Assistant

Job Title: Administrative Assistant with Construction Experience
Location: Portsmonth
Salary:£25,000 - £30,000
Job Description: We are looking for a detail-oriented Administrative Assistant with experience in the construction industry to support our team. The ideal candidate will have strong organizational skills, a solid understanding of construction processes, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
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Administrative Support:
* Provide administrative support to the construction team, including scheduling meetings, managing calendars, and handling correspondence.
* Prepare and maintain project documentation, including contracts, permits, and reports.
* Assist with the preparation and tracking of project budgets and expenses.
* Coordinate travel arrangements and logistics for construction team members.
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Communication:
* Act as a liaison between the construction team, clients, subcontractors, and suppliers.
* Handle phone calls, emails, and other communications in a professional and timely manner.
* Prepare and distribute meeting agendas, minutes, and follow-up action items.
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Document Management:
* Maintain organized and up-to-date filing systems for all project-related documents.
* Ensure all project documentation complies with company standards and regulatory requirements.
* Assist in the preparation of presentations, proposals, and other project-related materials.
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Project Coordination:
* Support the project managers in tracking project timelines and milestones.
* Assist in coordinating project activities and ensuring all deadlines are met.
* Monitor inventory levels and order construction materials as needed.
Qualifications:
* Proven experience as an administrative assistant, preferably in the construction industry.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational and multitasking abilities.
* Strong communication and interpersonal skills.
* Attention to detail and a high level of accuracy.
* Ability to work independently and as part of a team.
* Familiarity with construction terminology and processes is a plus.
Please submit your CV or email luke on Luke.knight@ Huntermasonconsulting . com