Publicado en: Administración en Reino Unido | Última actualización: |
Legacy Strategies are looking for an experienced Team Administrator in the Construction industry to work with our client, North of Slough.
Full Time | Interim (6 Months) | Hybrid
As Team Administrator, you will be providing administrative support to senior management team members and their teams, including shared diary management, managing and booking travel within policy and budget, coordinating team meetings and managing small projects to a high standard, within budget and timescales and to ensure the collective team and Directorate is high functioning.
Accountabilities
* Serve as the primary liaison for the senior manager, various departments/teams, and external stakeholders regarding administrative services and procedures, directing inquiries, providing appropriate responses, and ensuring the execution of tasks to a high standard
* Organise and facilitate departmental team meetings to guarantee efficient operation and achievement of objectives, which includes preparing agendas, compiling responses, documenting minutes and action items
* Develop and format briefing materials, meeting documents, presentations, and other necessary documentation for senior management and departmental teams as needed
* Keep the Team, Department, and Directorate records, databases, and systems up-to-date to support the seamless operation of the Directorate and its teams
* Collect data, generate reports, and update these documents regularly to assist the activities of senior management and various departments/teams
* Ensure proper filing and maintenance of the document management system for easy access by all team members
* Monitor all correspondence for senior management, drafting and coordinating responses and actions as necessary
* Oversee all travel arrangements for senior management and departments/teams, ensuring adherence to policies and budget constraints
* Offer general and specialised administrative support, including handling specific tasks and leading projects to their conclusion
* Continuously provide administrative assistance to departments/teams and seek opportunities for improvements to enhance the overall efficiency of the team and Directorate
Knowledge, Skills & Experience
* Proven experience in a similar Team Admin/PA role
* Proficiency in various administrative functions such as scheduling, booking travel, facilitating meetings, and supporting team administration, particularly using Microsoft Office applications.
* Skilled in prioritising tasks and managing time effectively amidst competing demands.
* Confident to in engage with stakeholders at all levels, including senior management and internal teams, ensuring clear and effective communication.
* Proven ability to work with a diverse range of internal and external parties to coordinate and achieve desired outcomes.
* Practical experience in utilising Microsoft Office suite for business purposes.
Working for our client
* Temporary to Permanent role for the right candidate
* Excellent progression opportunities
* Great employee benefits, including; additional holidays, cash benefit scheme, generous pension, and much more!
* Work with a forward-thinking company with a focused and driven approach to business!
APPLY NOW for immediate consideration