Postitatud: Administratiiv- ja tugiteenused sees Loode Inglismaa | Posted: |
Legal Secretary
Permanent
Full Time
Swindon
£24k - £27k
The successful candidate will be an experienced, committed legal secretary. They will have recent experience of working in an administrative support role. They will provide excellent front-line support to the fee earner and a professional administrative service to clients. They will take personal responsibility to learn on the job and assist in supporting the growth of the Family department.
Main duties:
* Quickly respond to existing clients and new business enquiries.
* Administration including but not limited to audio typing standard and nonstandard letters, producing letters, forms and documents which utilise Case Management and IT systems.
* Drafting of simple documents.
* Preparing correspondence and documents as well as amending and formatting more complex documents.
* Attending to clients over the phone and providing assistance in a professional and compassionate manner.
* Proactive diary management.
* Providing the highest levels of accuracy, speed, confidentiality, and presentation.
* Prioritising and arranging meetings and other appointments.
* Opening new files, filing, photocopying, cheque requests, capturing, closing, and archiving of files, running monthly bills and diarising payments thereof, DX & post preparation.
* Meet with clients face to face, to help administer and progress matters as instructed by the supervising solicitor.
* Provide clients with updates in relation to the day-to-day relevant matters via phone, email and face to face.
* On the supervising solicitor’s instructions, bill for work done on client’s behalf, chasing invoices if necessary and liaising with the Finance Department.
* Meeting all due diligence and compliance requirements including those relating to ID, letters of engagement, conflict check and AML regulations.
* Ensure high quality communication with the company’s internal teams and individuals.
* Deal with incoming post in the solicitor’s absence, matching post with the file and forwarding post where relevant.
* Preparing agenda/ minutes for department meetings.
* Credit control and unpaid fee chasing.
* File archiving.
* Ensure compliance with the Solicitors Regulation Authority.
What you need:
* Proven experience as a Legal Secretary
* Proficient in audio typing and transcription
* Strong administrative skills with excellent communication abilities
* Proficiency in Microsoft Word, Excel, Outlook, and other office software
* Exceptional time management and organizational skills