Accounts Receivable Clerk

Position Overview: The Accounts Receivable Specialist will be responsible for managing the accounts receivable function, ensuring accurate and timely invoicing, collections, and reconciliation of customer accounts. This role requires strong attention to detail, excellent communication skills, and proficiency in accounts receivable processes and software. The ideal candidate will have previous experience in accounts receivable and a solid understanding of produce industry practices.
Key Responsibilities:
Generate and distribute accurate and timely invoices to customers for products/services rendered.
Monitor accounts receivable aging reports and follow up with customers on past due invoices.
Collaborate with sales and customer service teams to resolve billing discrepancies and disputes in a timely manner.
Process customer payments, including checks, credit card transactions, and electronic payments, and apply them to the appropriate customer accounts.
Reconcile customer accounts and investigate and resolve any discrepancies or issues.
Maintain accurate and up-to-date customer records, including contact information, payment terms, and credit limits.
Assist in the preparation of monthly, quarterly, and annual accounts receivable reports and analyses.
Communicate effectively with internal stakeholders and external customers regarding account status, payment terms, and collections efforts.
Provide exceptional customer service and respond to customer inquiries and requests in a timely and professional manner.
Assist in the implementation of process improvements and efficiency initiatives within the accounts receivable function.
Adhere to internal controls and compliance requirements to ensure the integrity of the accounts receivable process.
Assist with other ad-hoc projects and tasks as assigned by management.
Qualifications:
Bachelor's degree in Accounting, Finance, or related field preferred.
2+ years of experience in accounts receivable or related finance/accounting role.
Experience working in the produce industry or related agricultural industry is highly desirable.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
Strong understanding of accounting principles and practices, particularly as they relate to accounts receivable.
Excellent attention to detail and accuracy in data entry and analysis.
Strong organizational and time management skills, with the ability to prioritize tasks and manage deadlines effectively.
Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Proven ability to work collaboratively in a team environment.
Experience with process improvement initiatives is a plus.