Team Assistant - Congress, Travel, Event Registration and…

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The Cardiovascular and Interventional Radiological Society of Europe (CIRSE) is a non-profit making, educational and scientific association aiming to improve patient care through the support of teaching, science, research and clinical practice in the field of cardiovascular and interventional radiology. Based in Vienna, the society represents more than 9,600 members and organises the largest annual IR congress in the world. Our main mission is to provide education and training to our members, to enhance patient care and to constantly improve the medical discipline of interventional radiology.

We are now looking for a new team member to join our Congress & Event Management Department. If you are passionate about communicating with people from all over the world, have a hands-on mentality and are interested in learning more about congress and event management as well as how registration and membership systems work, then you might be THE person we want to meet.

Congress, Travel, Event Registration and Membership - Team Assistant
Congress & Event Management Department
1010 Vienna full time immediate start

• Handling database processes and upkeep
• Dealing with day-to-day communications with members, delegates and event registrants
• Supporting the team with registration and membership requests both in house, online and onsite
• Organisation and management of flight and hotel bookings
• Handling of Visa application processes
• Booking of transfers and shuttle services
• Administration and assistance of internal and external meetings
• Supporting department heads and team members with other projects

• Fluent written and spoken English (C1 level) and German (minimum B2 level)
• Strong front of house skills, organisational, analytical, good time management and problem-solving skills
• Customer focus, accuracy, stress resistance
• Experience in the congress and tourism industry
• Proficiency in MS Office tools (Word, PowerPoint, Excel, Outlook)
• Motivation and enthusiasm to work as part of a small, ambitious team, as well as having the drive and self-sufficiency to work independently

Desirable qualifications, skills and experience

• Experience in hospitality and/or customer service/relationship management
• Previous experience with hotel and flight booking systems
• Previous experience with event management software, in particular EventsAIR
• Proficiency in additional language(s)
• Passion for travelling

• Friendly atmosphere in an international and highly-motivated team
• Diverse range of tasks and innovative work environment
• Responsibility for your own projects
• Travel opportunities
• Team-building events
• Beautiful office space in Vienna downtown
• The minimum starting salary is € 2,200 gross, with the option to negotiate based on the qualification and experience of the candidate

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