פורסם ב: אחר ב- קנזס סיטי | פורסם: |
Job Description
The Executive Assistant plays a pivotal role in supporting our Chief Executive Officer and members of the Executive Team with a wide range of administrative and support tasks. The ideal candidate will possess exceptional communication skills, high professionalism and confidentiality, and impeccable attention to detail.
The Executive Assistant:
Provides administrative support and assistance to the Chief Executive Officer, Chief Financial Officer, Chief Human Resources Officer, and/or other assigned executive staff.
Manages the complex day-to-day schedules of the CEO, CFO, and CHRO's calendars; assisting with meeting requests and calendar changes while coordinating across multiple time zones. This involves using discretion in identifying critical items and ensuring the executive leaders’ schedules are followed and respected.
Handles all travel arrangements for select executives and their visitors, preparing detailed travel itineraries inclusive of flights, hotels, meals, meeting agendas, etc.
Handles all expense management for the CEO, CFO, CHRO, and other select executives.
Coordinates all executive-level visits to corporate headquarters; as well as both on-site and virtual meetings domestically and internationally; including travel, accommodations, meals, printed materials and audio visual needs.
Drafts, reviews, and sends communications on behalf of the executive team.
Reviews and prioritize emails and necessary communication on behalf of the executive team to ensure timely responses.
Performs executive office tasks including maintaining records, managing and ordering supplies, and meeting with vendors.
Nurtures strong partnerships with a broad range of individuals around the business; including other administrative professionals, facilities support, members of the Extended Leadership Team, the accounting team, IT support, and other key internal stakeholders
Creates, proofs and/or supports executives to produce reports, spreadsheets and presentations.
Support the planning/communication of activities (i.e., company events, local event attendance, WireCo CARES committee, etc.)
Support company-wide projects/initiatives (i.e., quarterly awards, website updates, distributing surveys, etc.)
Oversees scheduling of the executive conference room; starting and ending virtual meetings as needed. Participates in executive meetings as requested to provide administrative support.
Maintains a clear understanding of company structure and operating rhythms.
Maintains an accurate and current list of internal and external contacts.
Stays up to date on company initiatives and timelines.
Answers questions with tact, diplomacy, and accuracy.
Completes all other tasks assigned by executive group.
The Executive Assistant must exhibit and proactively motivate others in the behaviors of the WireCo Business System (WBS):
Teamwork - welcomes an environment of inclusiveness and healthy debate that reflects our team’s strength
Accountable – celebrates our successes, learn from failures, avoid excuses, and own the outcomes of our efforts
Self-Aware – demonstrates an understanding of our strengths and needs, considering how our actions impact others
Noble Intent – acts in the interests of others, approaching our work with integrity to ensure the best outcome
Determined – takes initiative, share ideas and find solutions to win and achieve our goals
Transparent – promotes open and honest communication and constructive feedback for clarity and truth
Curious – seeks knowledge and outside input to test our way of thinking, challenging the status quo