Assistant (Legal Secretary)

Description/Job Summary
The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial duties.
Responsibilities/Duties
Answer multiple phone lines ; screen and direct calls them as appropriate
Maintain calendars, schedule meetings, and arrange conference/teleconference calls
Draft documents, business development pitches, and prepare stock certificates
Assist with the maintenance and management of physical and electronic files
Create, revise and proofread letters and various legal documents
Create and maintain attorney files in both print and digital formats
Support attorneys in all aspects of client onboarding
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Process expenses through Firm expense application (Chrome River)
Prepare attorney diaries through Firm diary application (Intapp)
Provide backup coverage for other assistants
Perform other duties as assigned
Required Skills
Ability to effectively present information verbally and in writing
1 to 2 years of secretarial experience in an office environment required
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems
Proficiency in MS Word required
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Preferred Skills
3 years of secretarial experience in the M&A group of a law firm preferred
Basic knowledge of MS Excel and PowerPoint preferred
Required Education
High School Diploma or GED equivalent required
Preferred Education
Associates Degree preferred
Details
CA only: The estimated base salary range for this position is $80k to $95k at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.
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