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We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial.
The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop.
The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered.
This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload.
This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through:
* File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information.
* Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard
* Client communication - assisting Clients directly by phone, in writing by post and email
* Diary management - supporting ensuring that client and internal team members diaries are organized and up to date
* Accounts - assisting with the timely billing of clients, in conjunction with our finance team
* Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities
* General administration - helping with general administration and assisting our teams deliver outstanding client service
Why join us?
We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills.
What we Look For
We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices.
We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email).
If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply