Accounting/HR Clerk

Job Description
 Overview
Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accounting focuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today!
 
The Human Resource Clerk is responsible for performing administrative HR-related duties. This position carries out responsibilities in the following functional areas: employee hiring/recruitment, employee onboarding, file maintenance, and employee relations.
Responsibilities
Summary - Accounting Support
Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
Electronically files accounting support documentation in a timely manner
Reviews all documentation for accuracy
Ensures accurate and timely entry and processing of invoices and manual checks
Ensures proper approvals for all payments prior to payment execution
Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
Respond to accounts payable inquiries.
Coordinate with internal clients on payment inquiries and vendor support.
Monitor accounts payable to ensure payments are accurate and timely.
Assist in monthly and annual closings.
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Details of Accounting Duties
Payments - Record participant related voucher payments in all required databases in a timely manner
Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
Standard Operating Procedures - Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested
Payroll Support
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the Project Director
Collection and review of employee punch correction forms and/or manual timesheets.  Obtain applicable supervisor approval as needed.
Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing
Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested
Employee Recruitment, Hiring and Onboarding
Prepares and ensures accurate job postings and job requisitions
Establishes and maintains external recruiting sources
Assists applicants with completing application process
Ensures employee on-boarding process
Completes references and background checks in accordance with company and state regulations
Ensures compliance with USCIS Form I-9 Employment Eligibility Verification
Performs HRIS data entry and audits employee data to ensure HRIS data integrity
Conducts and/or assists with new-employee orientation
Personnel Files  
Maintains high standards of confidentiality of all employee records and information
Ensures compliance with on-going personnel file maintenance
Files documents into appropriate employee files
Ensures compliance with terminated employee files
Employee Benefits
Ensures company benefits are communicated with employees  
Coordinates annual open enrollment communications and election process  
Assist with benefits changes due to Status Changes and Qualifying events
General Administration
Performs customer service functions by answering employee requests and questions
Participates in administrative team meetings
Reports, maintains and monitors workers' compensation case files; follows-up on open cases