Hozzászólva: Administrative és Support Services itt Manchester | Posted: |
Unify are delighted to be recruiting an administrator in Manchester for our prestigious global FM client.
Location: CMA, 4th Floor One New Bailey Manchester
Hours: Monday – Friday 08:00 am – 17:00pm
Salary: £12.00 per hour
Benefits: 25 Days Holiday + BH, Flex Benefits, Family-friendly benefits
Role Overview:
To provide a professional and dedicated reception service to the accounts. Answering the switchboard efficiently and professionally, within a target of 5 rings. Callers are to be announced when put through the relevant extension, if appropriate. Proficiency in administrative tasks and highly organised when liaising with different types of personnel.
To operate a clear desk policy and be responsible for general tidiness and housekeeping within the Reception area. To develop an understanding of our client in order to improve personal contribution to the company and all staff interacted with. To carry out as requested any other office duties, which are normal custom and practice.
What you’ll do:
* Provide a professional first impression and maintain client and visitor exceptions.
* This consists of being able to answer the switchboard efficiently, and professionally and being able to announce them to the relevant extension.
* Ensure that all names and details are logged and recorded such as the details of time, date, caller's name company, contact no, and reason for the call, if appropriate. Messages must be passed to the recipient promptly.
* Greeting visitors ensuring all names and details are logged and recorded in the visitor’s book on reception and notifying the appropriate member of staff. All visitors must have appointments and be accompanied at all times.
* Assist with maintaining the Premier House telephone extension list and ensuring all appropriate staff are provided with an up-to-date copy.
* To update notice boards with internal announcements and current vacancies. To ensure all notice boards are kept tidy.
* To project a professional and positive image at all times to both internal and external customers.
* To ensure that security processes regarding the access of staff and visitors into Premier House are adhered to.
* To assist with the distribution of incoming faxes, particularly those marked urgent, and notification to the relevant person on receipt to reception.
* To keep a close view of the Premier House car park and advise members of staff or visitors if they have parked inappropriately.
* To provide backup cover for the Post Room in periods of absence or sickness.
* To assist with meeting room bookings, ordering refreshments, and making tea and coffee, when required.
* To oversee the building's archive storage room and ensure it is kept tidy. To oversee the building's archive log and liaise with departments to ensure archiving is carried out regularly.
* To ensure Brochures are at hand within the Reception area.
* To assist the Management Assistant with ad hoc duties for Premier House.
* To provide back-up administration support as and when required.
Who you’ll be:
* To project a professional and positive image at all times to both internal and external customers.
* Highly driven and flexible enthusiastic, proactive, and self-motivated team player.
* Interpersonal skills and the ability to liaise with different types of personnel.
* Good time management, Proficient in Administrative tasks.
* Telephone etiquette
* Smart, presentable appearance
* Use of own initiative
* Personable, approachable, and able to work as part of a team
* Extensive reception experience
* Good switchboard skills
* Well organised with the ability to prioritise
* Proficient in computer literacy across Microsoft suites, for instance, Word, Excel, and Lotus Note