Accounts Payable Clerk

Job Description:
We are currently seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The Accounts Payable Clerk will be responsible for processing invoices, reconciling statements, and managing vendor accounts in a timely and accurate manner. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:
Invoice Processing: Review and verify invoices for accuracy, completeness, and appropriate approval prior to processing for payment.
Data Entry: Enter invoices into the accounting system accurately and in a timely manner, ensuring proper coding and classification of expenses.
Payment Processing: Prepare and process payment batches, including checks, electronic transfers, and ACH payments, in accordance with payment terms and deadlines.
Vendor Management: Maintain vendor records and communicate with vendors regarding invoice discrepancies, payment inquiries, and account reconciliations.
Reconciliation: Reconcile vendor statements and resolve discrepancies between vendor records and internal accounts payable records.
Expense Reporting: Assist with employee expense reporting, reviewing expense reports for accuracy and compliance with company policies and procedures.
Month-End Close: Assist with month-end closing activities, including preparing accruals, reconciling accounts payable balances, and providing support for financial reporting processes.
Compliance: Ensure compliance with company policies, procedures, and accounting standards, as well as relevant laws and regulations governing accounts payable processes.
Reporting: Generate accounts payable reports and provide analysis as needed to support management decision-making and financial planning.
Process Improvement: Identify opportunities for process improvements and efficiency enhancements in accounts payable processes, and collaborate with team members to implement changes.
Qualifications:
High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
1-2 years of experience in accounts payable or a similar role, preferably in a corporate or professional services environment.
Proficiency in accounting software (e.g., QuickBooks, SAP, or Oracle) and Microsoft Excel.
Strong attention to detail and accuracy in data entry and invoice processing.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Effective communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.
Ability to work independently with minimal supervision and as part of a collaborative team.
Strong problem-solving skills and the ability to resolve issues in a proactive and efficient manner.