Accounts Payable Assistant

Our client is looking for an assistant to give administrative support to the accounts payable team, operating within the service level agreements and existing processes, ensuring the efficient and effective running of the accounts payable function.

THE ROLE

• Manage accounts payable mailbox by answering first-line queries from internal and external stakeholders, escalating to the Accounts Payable Supervisor when required, in line with agreed timescales.

• Process supplier invoices across entities, following the existing operating procedures and policies, to ensure prompt payment within the expected timescales.

• Reconcile supplier statements to ensure all invoices have been received, requesting invoices when necessary, and to ensure accuracy of invoice values recorded.

• Prepare pay runs both through BACS and International payments to ensure these are ready for review by the Accounts Payable Supervisor and pay runs are carried out in line with operational processes and timescales.

• Reconcile Credit Card statements to ensure all transactions are recorded and details are entered correctly on the finance system.

• Complete Supplier Credit Application Forms for new suppliers, following operational processes, in order to open new supplier credit accounts.

• Support the Accounts Payable Supervisor, when required, in providing supplier analysis information to business partners/Directors across the wider team, to aid in their decision-making.

• Assist the wider accounts team with general queries/information, as requested, to aid in the smooth running of the Finance team.

REQUIREMENTS

• HNC in a related discipline, or equivalent.

• Experience of working within an Accounts Payable function in a similar role.

• Experience of Microsoft Excel, Word and Adobe Acrobat.

• Experience of using accounting system software.

• Working knowledge of VAT reporting and compliance