HR Officer

TruFrame Ltd are the largest independent fabricator of the Liniar window profile in the UK. We operate out of a 50,000 square foot state-of-the-art factory on the outskirts of Melton Mowbray, Leicestershire. We are a fast-growing and ever-evolving business, who are looking for someone to come into the business and join our dynamic HR Department.
Role Outline:
The HR Officer will take an active role to support the HR Department across a range of HR-related activities which will include areas such as starter and leaver paperwork, staff inductions, letter writing, assisting with payroll administration, recruitment administration, as well as other HR projects.
In addition, the role will take responsibility for disciplinaries, some health-related matters, performance issues and other employment relation cases (as and when required).
Key Tasks & Responsibilities:
* To ensure the administration paperwork for starters and leaver is completed/managed on a weekly basis
* To provide legal advice to the management team (where applicable)
* To ensure that disciplinaries are organised and that all relevant paperwork is completed (including updating the disciplinary log)
* To manage employment relation cases (as and when required)
* To conduct disciplinary meetings leading up to dismissal and provide HR advice to managers
* To manage probationary reviews and poor performance matters and issue correspondence letters in a timely manner
* To monitor and action the ‘HR Action Log’ on a twice daily basis which will ensure that the HR Department is responsive to all required HR tasks/ employment relation matters
* Conduct all necessary administration tasks associated with the recruitment and selection process i.e. issue offer letters, issue contracts of employment, organise and manage new starter inductions, check eligibility to work in the UK documentation, save relevant documents in the Scanned HR Documents Folder
* Diarise probation review dates for new starters and provide relevant paperwork, such as invite to probationary meeting letters (as and when required)
* Take the lead in managing quarterly and annual performance reviews and ensure that all returned documents are logged correctly (by Department)
* Assist the HR Assistant Manager in writing and implementing revised HR policies and procedures across the business
* To manage all family related matters (e.g. Maternity cases, Paternity cases, etc.)
* To work with the HR Assistant Manager on dealing with staff absences and health related matters (as and when required)
* To raise purchase orders and manage invoices (as and when necessary)
* To take ownership of ordering and distributing staff uniform, which will include ordering and managing stock, and ensuring that deduction of wages paperwork is completed
* To manage the Company’s Occupational Health requirements (Medigold) and monitor/ action staff’s medical assessments on a monthly basis
* Provide support to the HR Assistant Manager on a range of HR projects, which will include legal frameworks, staff engagement activities and other ad hoc projects
* Attend CIPD and e-learning events and implement in practice what is learnt (where applicable)
Person Specification:
* CIPD qualified (level three minimum)
* Previous HR experience (two to three years)
* Genuine interest in Human Resources, best practice and improvement initiatives
* Highest standard of written English and good proof-reading skills
* Excellent organisation, communication and inter-personal skills
* Effective team member who is both flexible and dependable
* Ability to use initiative and make decisions in a confident manner
* Previous experience of working in a busy manufacturing environment (ideal)
* Ability to work to tight deadlines (accurately and quickly)
* Ability to effectively multitask
* Willingness to learn new skills and processes
* Excellent time management skills
Hours: 37.5 per week (flextime).
Must be flexible to work additional hours to meet the nature of the role and the needs of the business (including working at least one early shift once a month, as required).
NOTE:
The job advert above outlines the main duties of this position and is designed for the benefit of both the post holder and the Company in understanding the prime function of the post. It should not be regarded as exhaustive, as there may be other duties and requirements with the role. The duties and responsibilities may change from time to time, and the post holder may be required to carry out other work not explicitly mentioned above which is considered to be appropriate