게시된 위치: 기타 속 휴스턴 | Posted: |
Job Description
Responsible for supporting Publicis Groupe Agencies, assisting in the daily management of assigned facility. The Facilities Coordinator will monitor vendors for performance adherences, ensure safety and security policies are followed, and perform weekly facility inspection tours. They will also supervise projects, office moves, and other company events as required. Facilities Coordinator will work independently at times with various business units to maintain an acceptable work environment that meets occupants’ expectations and operational requirements.
Core Duties and responsibilities
Facility Management Support
Supports facility in maintaining the appearance of the office, general areas, meeting rooms, collaboration areas, anchor points, locker facilities, etc.
Assists in sending/receiving mail and packages
Respond to employee inquiries; provide information, resolve problems and as necessary
Coordinate with HR to assist with the onboarding of new hires.
Receive work orders from employees and place service calls to vendors to resolve issues and verify issues/repairs are resolved satisfactorily.
Interacts with contracted vendors, facility management and occupants.
Infrastructure Support
Conducts weekly /monthly facility tours and inspections to identify potential issues and ensures all mechanical systems are functioning properly. Reports malfunctions and assists in scheduling repairs as required. Supports annual audits and inspections.
Maintains facility recycling programs, shredding operations, copy and conference rooms
Interfaces with IT, Telecom, Contractors, building inspectors, Various Trades, Business Unit Management, and possibly other related project services such as Custodial, Packing Crates Provider, etc.
Assists and supports build out projects.
Safety
Performs weekly/monthly safety inspections. Assists vendor with Fire Tests
Assists in 911 emergency calls
Reports all safety issues and takes corrective actions.
Vendor Management
Interfaces with contracted vendors to ensure service levels are maintained and policy adherences. Facilities Coordinator will coordinate schedules, service calls and validate work order completions for invoice payment approvals.
Monitors contractor performance, addresses quality/workmanship issues and reports any concerns.
Inventory Tracking
Tracks, maintains, and orders consumable items including coffee supplies, office supplies, janitorial supplies, replacement bulbs and other facility related items. Documents delivery of items, monitors backorder, validates invoice for payment approvals by management.
Assists Facilities Manager in monitoring tracking and conducting physical assets inventories and disposition of assets.
Maintains furniture in good state of repair per office standards.
Performs all other duties as required.