Legal PA

Legal PA

GRG are pleased to be working with a legal organisation based in Birmingham City Centre who are known for their excellent service, incisive thinking, and ability to focus on what matters. They support some of the world's most exciting and ambitious businesses and empower their people to deliver together in supportive teams committed to excellence and innovation.

The company is seeking a proactive and experienced PA to provide support to allocated Partners and Legal Advisors. The successful candidate will be an integral part of the inclusive and fun team and will play a key role in delivering excellence and achieving team goals.

Job Role

Diary management, acting proactively where possible and highlighting any diary clashes
Organising litigation files (predominantly electronically)
Assistance with Court forms and CE-filing
Preparing Court bundles
Dealing with billing, issuing invoices and any related client queries
Monitoring the team's cash collection targets and pro-actively chasing clients for unpaid fees
Preparation of draft emails and correspondence for approval
Producing / amending documents
Using SAP to produce weekly performance reports for the team
Organising meetings, travel arrangements, hotels
Opening and closing client files in line with best practice
Undertaking money laundering compliance on new client inception
Preparation of expense claims
Updating and maintaining the Interaction client relationship management database with relevant client contact details
Financial reports for clients and internal analysis
Event organisation for client and team eventsAbout You

Previous PA experience in a similar role within legal, ideally with IP/Commercial/litigation or similar practice area experience
Experience of billing and organising litigation files
Self-motivated and able to work without supervision and to a high standard
Excellent knowledge of Microsoft applications - word, outlook, excel and PowerPoint
Knowledge of billing/time recording systems desirable
Knowledge of e-filing desirable
Attention to detail, especially when working with correspondence and documentation
Flexible with the ability to adapt to change, new practices and cope under pressure
The ability to suggest new and better ways of working and implement new processes
Excellent presentation skills reflected in their work
A methodical and organised approach with keen attention paid to every detail
Good organisational skills to ensure that tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales
Friendly and helpful approach to dealing with queries
Excellent communication skills and telephone manner
Ability to prioritise and to work under pressure
Good listening skills and ability to respond to feedback
Ability to be pro-active and deliver a quality service to both internal and external clients

Job Offer

Full Time Hours
Permanent
Up to £35,000 BOE
Hybrid Working
Birmingham City CentreAt Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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