Analyst (Lease Administration) Philadelphia, PA

Job Description
The Analyst will provide lease administration support services for our client, General Services Administration (GSA), located in Philadelphia, PA. These services are currently being performed remotely four (4) days a week and on-site at the GSA Regional Office Building located at 100 S. Independence Mall W., Philadelphia, PA one day a week due. Additional on-site days could be added in the future upon notification from our client but no decision has been made to increase as of this posting.
Although, assignments may be for a specific geographic assigned area, the Analyst will not be limited to that workload, and may be requested to assist in or work on special projects or other geographic areas that may arise. Their primary duties will be to assign the work to their team of Analysts, monitor the work including conducting quality control, training or ensuring training is completed, providing guidance to analyst inquiries or handling escalated matters, providing counseling or coaching as needed, conducting performance reviews, and conducting/ participating in team, client, or company meetings.
Specific responsibilities include the following:
Lease Administration
Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval
Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified
Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project file
Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary
Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and/or changes to the necessary systems
Participate in regional or national data clean-up efforts
Performs Quality control on all actions, correct, and resubmit as necessary
Performs QC to insure submitted action passed thru properly to client
Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
 
Operating Cost & Tax Escalation/ Adjustment
Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely
Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary
Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems
Participates in regional/national data cleanup efforts
Performs quality control (QC) on all actions, correct, and resubmit as necessary
Performs QC to insure submitted action passed thru properly to client
Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
 
Change of Ownership/ Novations
Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems
Performs QC on all actions, correct, and resubmit as necessary
 
Acting Team Lead/Back-up Duties
Assists Team Lead (TL) with reviewing workload trackers to ensure comments are updated and items are being closed/completed as needed
Attends one-on-one meetings with the Regional Supervisor to assist/provide support to TL with complex issues
Acts as the back-up point of contact when TL is unavailable which may includeAssisting team members with complex issues
Assigning workload items that are received in Regional/Zonal mailboxes, and responding to client and lessor inquires as needed
Assists with quarterly data clean up which could includeVerifying that the Rexus escalation screen is updated for all leases and if not updating the information accordingly
Updating the Regional Real Estate Tax (RET) project sheet to ensure GSI’s are being completed timely
Coordinates with TL and Regional Supervisor to prepare for biennial PRG Audits
Assists TL with training new team members as needed
Quality Controls team members actions to ensure items are being completed accurately and within GSA guidelines
Any additional duties assigned by TL on an as needed basis
 
Education
Bachelor’s degree or 4 additional years of experience in lieu of degree.
 
Minimum General Experience and Skills
Analyst with at least three (3) years of professional experience in program and management analysis. Experience in assisting in reviewing, analyzing, and evaluating various program plans, policies, procedures, policy directives, etc. to assess organizational impact. 
Excellent interpersonal skills;
Ability to research, identify, analyze, and correct past lease administration errors;
Pleasant personality;
Ability to learn and adapt to changing business and system programs required to complete responsibilities;
Excellent organizational skills;
Ability to work as part of a team;
Computer savvy;
Experience with Google Suite preferred;
Strong  organizational skills with attention
Position requires a background investigation for HSPD-12 credentials.