Senior Personal Assistant

Bedrijf: CV-Library
Type werk: Contract

Senior Personal Assistant

Frontier is one of the largest economic consultancies in Europe and offers a vibrant place to work with offices in London, Brussels, Cologne, Dublin, Madrid, Paris and Berlin. We deliver tailor-made economic advice to businesses, regulators and policy-makers. Frontier is an employee-owned business that encourages everyone to take the initiative in all aspects of the Company's development. Our culture is unique, and is open-minded, friendly and non-hierarchical.

Position: Senior Personal Assistant
Location: Cologne
Job type: Full Time, 12 months Fixed Term Contract
Salary: Competitive
Benefits: • Flexible working • 28 days holiday allowance plus option to purchase an additional 10 days • Employee Assistance Programme • Pension scheme • Private health insurance and dental plan (policy also includes leisure travel insurance) • Life Insurance • Cycle to work scheme • Season Ticket Loan • Income Protection Insurance • Flu vaccinations • Leave for charitable activities • Independent Financial Adviser • Vision Care • Career development • Mentoring and coaching • Learning and Development opportunities • Causal dress code • Wellness room • Free fruit • Matched fund-raising • Mobile phone

About the role:

We are currently looking for a Senior Personal Assistant to join our Practice Co-ordination Team in our Cologne office. Reporting directly to the Team Lead, the Personal Assistant is responsible for providing comprehensive support to our Cologne and Berlin senior teams and consulting staff.

Responsibilities:

• Assisting with the preparation of reports and presentation materials – reviewing; proof-reading (English to German and vice versa) and formatting miscellaneous reports and documents; printing, binding and making courier arrangements;
• Extensive diary and travel management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings and events;
• Liaising and corresponding with clients by phone and in writing, representing the company’s image and reputation;
• Frequent interaction with our London based main functions, such as Finance and Facilities, and the wider Practice Co-ordination Team across our offices;
• Project invoicing and preparing and submitting travel & credit card expenses, as well as organising and maintaining a filing systems of receipts for client invoicing purposes travel expenses;
• General office support ranging from switchboard, reception/visitor management, couriers, mail, office supplies and facilities.

About you:

• Solid previous secretarial experience in a professional services company;
• Well organised, proactive, flexible and must enjoy the administrative challenges of supporting a diverse office environment;
• Able to work independently and make decisions with little supervision, but also work as part of a large team;
• Ability to ‘think outside of the box’ and go beyond their role in support of broader business needs;
• Able to adapt communication style to suit different audiences and put forward ideas in a clear and constructive manner;
• Ability to work under pressure in a fast paced environment;
• Native German speaker;
• Excellent written and verbal communication skills in both German and English and strong MS Office skills;
• Confident in sharing experience and ideas with the wider Practice Co-ordination Team

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, Corporate Secretary, Senior PA, EA, Senior Administrator, PA e

Ref: 94409

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